Volunteer Essentials Volunteer Essentials 2015-16 - Updated 5/31/17 | Page 137

Transportation Procedure 1. The safety and well-being of each girl is our most important consideration. One of the most significant and frequent risks is the transportation of girls. Because the risk of injury is so significant, the council must take steps to protect our girls. 2. It is required that all non-hired (i.e. volunteer, parent, etc.) drivers for Girl Scout activities must be registered members and have successfully completed the Volunteer Application Process (Volunteer Application, Background Checks, and registration). Drivers must be insured and be at least 21 years of age, have a good driving record, a valid license, and a registered and insured vehicle. 3. Girls never drive other girls. 4. If a group is traveling in one vehicle, there must be at least two unrelated, approved adult volunteers in the vehicle, one of whom is female, and the girl-volunteer ratios in Volunteer Essentials must be followed. 5. If a group is traveling in more than one vehicle, the entire group must consist of at least two (2) unrelated, approved adult volunteers, one of whom is female, and the girl-volunteer ratios in Volunteer Essentials must be followed. Care should be taken so that a single car (with a single adult driver) is not separated from the group for an extended length of time. 6. Male volunteers must be accompanied by an unrelated female volunteer who is registered and approved. 7. Copies of Girl and Adult Health History forms should be in the vehicles girls and volunteers are riding in during trips. 8. Private transportation includes private passenger vehicles, rental cars, privately owned or rented recreational vehicles and campers, chartered buses, chartered boats and chartered flights. 9. If you plan to use a transportation provider, you must verify that a Certificate of Insurance is on file with GSWPA, or obtain one from the transportation provider you would like to use. See Certificates of Insurance Procedure. GSWPA requires $5,000,000 of insurance coverage from transportation/bus companies. 10. In the event of an accident, the owner’s vehicle insurance is the primary applicable insurance. 11. If you are renting a vehicle: You will need to forward copies of your receipt(s) and rental agreements/paperwork from the rental agency to your GSWPA staff person within seven (7) business days after your trip/activity. You may choose to purchase optional coverage from the rental agency to provide protection should you be involved in an accident while driving a rental vehicle. Renters should check with