Certificate of Insurance Procedure
CERTIFICATES OF INSURANCE - Issued by high-risk facilities and by transportation companies to GSWPA
1. Current Certificates of Insurance must be on file in the GSWPA chief operations officer’s
office for any facility/site at which the Girl Scouts are participating in high-risk activities. If a
valid certificate is not currently on file with GSWPA, the troop/group leader making event
arrangements must request a Certificate of Insurance from the facility be emailed
([email protected]), faxed (412-391-4413) or post mailed to GSWPA, Executive
Assistant, 30 Isabella Street, Suite 107 Pittsburgh, PA 15212 at least three (3) weeks in
advance of the event.
2. The Certificate must list the certificate holder as:
o Girl Scouts Western Pennsylvania
30 Isabella Street; Suite 107
Pittsburgh, PA 15212
o The Certificate must have an expiration date and dollar amount of liability insurance
coverage. GSWPA requires at least $1,000,000 coverage from facilities and
$5,000,000 from transportation companies.
3. A list of current Certificates of Insurance from all facilities, transportation companies and
stables is posted on the GSWPA Volunteer Resources section of the GSWPA website on
the “Approved Sites & Facilities” page – this is updated monthly.
4. A request letter template link is also available on gswpa.org. This is used to request a
Certificate of Insurance from a facility, transportation or stable. To find this document, search
for "Certificate of Insurance Request Letter" in the search box.
5. Please contact the executive assistant to the chief operations officer for further assistance.
CERTIFICATES OF INSURANCE - Issued by GSWPA to community facilities
1. A community facility (school, church, fire hall, mall, etc.), may request a certificate of
insurance from GSWPA regarding facility usage for Girl Scout meetings or program events.
The troop/group leader or person in charge of the program event completes a Certificate of
Insurance Request Form located on the GSWPA Website “Forms” page, and submits to
GSWPA, Executive Assistant, 30 Isabella Street, Suite 107, Pittsburgh, PA 15212 three (3)
weeks in advance of first meeting/event.
2. If the facility is a school building, please list the school district name, the specific school
building being used, as well as a contact person’s name and email address, fax number and
street address.
A certificate issued to a school district automatically covers all buildings in that school
district.
3. A certificate of insurance will be sent according to the information provided on the request
form. If the requester’s email address is listed, a Certificate of Insurance will also be sent to
that email address.