*All communications and information regarding a case of suspected misappropriation of funds is to
remain in strict confidence with ONLY those parties involved. The following process should be
documented in writing.
1. Suspected misappropriation of funds should be reported immediately to GSWPA
membership staff by the concerned party.
2. Membership staff will notify his/her supervisor.
3. Membership staff will consult with select service team members to inform them of the
situation and to gather all pertinent information to the situation.
4. Membership staff will investigate the situation by communicating with the concerned party
as well as the suspected party.
5. Membership staff will work to begin an investigation on the suspected volunteer which will
include the following steps:
A. Contact by phone and/or e-mail will be attempted for one week in order to discuss
the situation and set up a meeting with the suspected individual.
B. In the event that the suspected individual is not available by phone or does not
respond to phone messages left within one week’s time, a letter will be sent via U.S.
first class mail and U.S. Certified mail (Return Receipt, Restricted Delivery) giving the
individual 10 days to respond to a meeting request. *If the individual in question
does not respond, one final letter will be sent via US Certified Mail and US first class
mail