*This high-risk activity involves special council executive team approval, as it requires the council to
purchase additional liability insurance. Please review the High-Risk Activity Operating Procedure for
details and requirements.
A Trip & High-Risk Activity Application is not needed for council-sponsored events, i.e., events listed in
the S’MORE Fun section of S’MORE magazine and/or the online registration section on our website.
Verify that a Certificate of Insurance is on file with the council if you plan to use a transportation
provider or participate in a high-risk activity. Check the GSWPA Web site, Volunteer section, “Places To
Go” already on file before requesting a certificate from a company. See Certificates of Insurance
Procedure.
If a Certificate of Insurance is not on file for a provider you want to use, one must be requested. You
can find a request letter on the GSWPA Web site, Volunteer section, “Places To Go” with all necessary
details included.
International Trip Requirements:
International Trips require an Intent to Travel form submitted two (2) years prior to trip,
with the exception of Canada. Trips to Canada require six (6) months notice.
Contact GSWPA for information. The International trip specialist on council staff at
[email protected] will provide an international travel packet and is responsible for
trip approval.
Do not contact Girl Guide/Girl Scout association office in other countries for help with
planning.
Forward the completed Trip & High-Risk Activity Application and any additional required paperwork
(i.e., Additional Insurance Request Form with payment or any Certificates of Insurance) to your
membership staff person for approval and signature at least eight (8) weeks in advance of the trip.
Membership staff will notify the troop/group leader of the application status via email or mail within
two (2) weeks of receipt in the council office.
If the trip involves a camping overnight at a non-council owned site, you must have your site preapproved by contacting the outdoor program director. Then you may forward the completed Trip &
High-Risk Activity Application and any additional required paperwork (i.e., Additional Insurance
Request Form with payment or any Certificates of Insurance) to your membership staff person for
approval and signature at least eight (8) weeks in advance of the trip. Membership staff will notify the
troop/group leader of the application status via email or mail within two (2) weeks of receipt in the
council office.
Membership staff will forward all Additional Insurance Request Forms with payments to GSWPA,
Additional Insurance Request, 30 Isabella Street, Pittsburgh, PA 15212 after approving (if applicable)
the Trip & High-Risk Activity Application.
Please note that after activity/trip approval you will need to make your own reservations etc., for any
campsites and activities.
For service units planning trips/activities: The Trip & High-Risk Activity Application can be submitted by
the service unit for membership staff approval. The individual troops attending the service unit
trip/activity do not need to fill out their own Trip & High-Risk Activity Application.
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