GSWPA
Volunteer Application Process Decision Tree
When does an adult need to complete the Volunteer Application/Approval Process?
Utilize this decision tree to help determine.
If the answer is YES to any, refer to Volunteer Application Approval Process.
Will the adult be handling
troop funds and/or product
sales?
No
Will the adult be a
driver
chaperone
serving as a first aider for
or during Girl Scout
activities
adult meeting ratio
Register & Complete
Volunteer Approval
Process
No
Will the adult be supervising anyone
other than their own child?
YES
No
*Register as an adult member
*Complete:
-Volunteer Application
-Disclosure
-Background Check
Will the adult be staying overnight during a
CORE Camp Session? (Counselors are not part
of CORE sessions therefore any adult attending
must complete process.)
No
Will the adult be staying overnight in a
volunteer capacity?
(Ex: mother/daughter,
father/daughter=No,
Journey Weekend = Yes )
*Adult family members actively participating in Girl Scout
activities need to register as adult members but do NOT
have to complete the Volunteer Approval process unless
otherwise noted on chart above.
No
Will the adult be participating in a
high-risk activity?
(Snow tubing, Dog Sledding, etc.)
There must be two registered and approved adults at all
times in order to meet GSWPA ratio. (See Understanding
How Many Volunteers You Need Form.)
Some exceptions for those not required to complete the
volunteer approval process include: special event presenter,
facilitator/guest speaker, therapeutic staff support (TSS).
No
You do not need to complete the
Volunteer Approval Process.
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*If you have questions about extra insurance to support
your activity, reference “Additional Insurance Request
Form”