NON-COMPLIANCE PROCESS FOR FILING A CASE FOR REVIEW
CONFIDENTIALITY AGREEMENT
All committee members sign and agree to adhere to the USASF Committee Member Code of Conduct & Confidentiality Agreement . All members of the Review Committees and the USASF Board of Directors adhere to strict confidentiality guidelines . All Review Committee members are subject to sanctions for violations of the code including , but not limited to , removal from committee , restrictions , fines , revocation of membership , and penalties as recommended by the Disciplinary / Compliance Committee and approved by the USASF Board of Directors .
OFFICIAL WARNINGS
Upon notification of a suspected violation , USASF Officials may investigate . The accused will be notified by the USASF and an official warning will be issued and remain on record for a specified period of time based on when the infraction occurred , when the evidence is undisputed . If disputed by the accused , a disciplinary case will be filed by the USASF official and the protocol outlined herein will be implemented .
USASF Officials that are on site for the purposes of membership verifications at the request of the Event Producer are authorized to suspend membership for any member who has violated Sanctioned Event warm-up room protocol .
In the event that an official warning is already on file and a secondary offense occurs , an immediate case filing for a disciplinary review is implemented or standard disciplinary actions are taken . USASF members may notify officials ( USASF Regional Directors ) of suspected violations in regards to roster violations , age eligibility violations , falsification of documents and actions with immediate safety concerns without the member filing a case . The USASF Official will investigate and implement the official warning procedure or file a disciplinary case for review . In the event that the USASF official decision warrants a suspension of membership , the accused may opt to implement the hearing process outlined herein .
Once a case has been through the referenced process with the appropriate Review Committee , there are no appeals . All decisions by the Review Committee are final .
NOTIFICATION AND RESPONSE PROCESS
The USASF notifies the accused in writing when a complaint has been filed by another member or the USASF is issuing an official warning . The notification will include the citing violation or area of misconduct and any supporting information to substantiate the claim . The notification is sent via email to the address found in the accused party ’ s member profile .
Submitting Party 1 . USASF members interested in filing a complaint must first contact their USASF Regional Director ( RD ) within 90 days of the alleged violation . a . The RD will review the complaint and provide a copy of the Professional Responsibility Code and the actual forms for filing . b . The USASF will not accept any anonymous reports in regards to Sections II , III , IV , V or VI .
2 . Reports of non-compliance are to be submitted via the USASF Non-Compliance Agreement document . c . The reporting document will indicate the specific Section of the PRC that has been allegedly breached . d . The report must include all supporting documents or proof , as well as the specific details such as time , date , and location of the alleged violation . e . It is the responsibility of the party submitting the complaint to provide sufficient documentation of alleged infraction or misconduct .
3 . Any violation of the confidentiality agreement may face sanctioning by the appropriate Review Committee .
Accused Party
1 . The party responding to the complaint is further instructed to provide a formal written response within ten ( 10 ) days of receipt to the USASF Disciplinary / Compliance Committee .
2 . It is the responsibility of the party responding to the complaint to provide sufficient documentation to dispute the alleged infraction or misconduct . 3 . Failure to respond or complete the form by the accused does not impede the process .
4 . Any violation of the Confidentiality Agreement may face sanctioning by the appropriate Review Committee .
It is not the role of the sergeant-at-arms or chairman to request or seek out additional supporting documentation . The committee can request , after reviewing the response from the party named in the non-compliance form , that the sergeant-at-arms formally request more information from the party , and then report the new information to the committee .
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