USASF Professional Responsibility Code 2019-2020 9.0 | Page 41

8. All participants shall be permitted to make regular check-
in phone calls to parents. The program shall allow for any
unscheduled check-in phone calls initiated by either the
participant or parents.
9. Family members who wish to stay in the program hotel shall be
permitted and encouraged to do so.
10. The program shall make every effort to accommodate reasonable
parental requests when a child is away from home without a
parent.
11. Specific travel itineraries will be distributed to parents when
they are available and will include a detailed itinerary as well as
contact information for all chaperones.
12. If disciplinary action against a participant is required while the
participant is traveling without his/her parents, reasonable
attempts to notify the participant’s parents will be made before
any action is taken.
13. No chaperone shall at any time be under the influence of alcohol
or drugs while performing their chaperoning duties.
14. In all cases involving travel, parents have the right to transport
their minor participant and have the minor participant stay in
their hotel room.
Program Travel
1. A coach shall not share a hotel room or other sleeping
arrangement with a minor participant unless the coach is the
parent, guardian or sibling of the participant or unless the parent
or guardian of the minor participant is also sharing the same
hotel room (e.g., two adults, one or both of whom is a coach, and
their children, share a hotel room).
2. It is strongly recommended that programs incorporate a parent
consent for any minor participant that will travel without his or
her parents.
3. Because of the greater distances, coaches, staff, volunteers and
chaperones will often travel with the participants. No employee,
coach or volunteer will engage in program travel without the
proper safety requirements in place and on record, including valid
drivers’ licenses, automobile liability insurance as required by
applicable state law, vehicle in safe working order and compliance
with all state laws. All chaperones and drivers shall have been
screened in compliance with the U.S. All Star Federation
Recommended Screening Policy [See the USASF Sexual Abuse
and Prevention Policy] and drivers shall have an additional screen
that includes a check of appropriate Department of Motor Vehicle
records.
4. The program shall provide adequate supervision through coaches
and other adult chaperones. For example, a recommended
number would include at least one coach or adult chaperone for
every five to eight participants for athletes: (a) not traveling with
a parent, guardian or family member; or (b) not traveling with
another party that was arranged by their parent and/or guardian.
5. Regular monitoring and curfew checks should be made of each
room by at least two properly screened adults. All coaches, staff,
volunteers and chaperones traveling with a program shall be
familiar with the U.S. All Star Federation SafeSport Policies to
monitor compliance.
6. The program administrators shall ask hotels to block adult pay-
per-view channels.
7. Individual meetings between a participant and coach may not
occur in hotel sleeping rooms.
Upon proof of a violation of U.S. All Star Federation’s policies
regarding travel, the offender will be subject to appropriate
disciplinary action.
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