School Transition Check List Europe INBOUND
This checklist should serve as a guide to assist you in planning your child ’ s upcoming school transition . Not all items required in all situations . Contact your School Liaison Officer [ SLO ] for assistance .
� Birth Certificate / Passport
� Immunization Record
� Health Records / Sports Physical
� Legal documents ( i . e . custody papers )
� Sponsor ’ s Orders ( OR Verification of Employment Letter , Contract , Personnel Action )
� Proof of Command Sponsorship
� Copy of Transcripts / Cumulative Folder to hand carry
� Current Schedule
� Report Card
� Withdrawal Grades / Progress Reports
� Test Scores & Formal assessments
� Up to date Individualized Education Plan ( IEP ), 504 Plan , IFSP , ESL records as applicable
� HS Teachers ’ letters of recommendation
� JROTC or other activity records
� Housing assignment letter , off post lease agreement or lodging receipt to determine school zone . ( Be aware that if attending school when in a hotel , you attend the school zoned for the hotel . )
� Contact information for current school
� Contact information for two local “ emergency contacts .” You may need to identify someone in your new command to be emergency contacts until you make new local friends to identify .
� Free or reduced lunch status documentation . ( if applicable ) Your eligibility can travel with you during current school year . OR you can just re-apply online once you are registered here . Housing allowance is not included in total income overseas so you may qualify in Europe , when you didn ’ t in the USA .
� Notify your current school registrar and child ’ s teacher of upcoming PCS ( Minimum two weeks prior )
� Complete withdrawal paperwork
� Request Current Official Records / Transcripts
� Contact your current School Liaison Officer ( SLO ) for information & assistance with this transition and make contact with an Army Europe SLO at your new location .
� REGISTRATION Step ONE : Complete Online PRE – Registration with DoDEA See User Guide for help . This registers you to the community schools . Once you know which school your child will attend you will need to finalize registration with them .
� REGISTRATION STEP TWO : Register with the school . Ask SLO about possibility of downloading new school ’ s registration packet and forwarding to school registrar to complete prior to arrival OR complete in person at the school upon arrival . Students may start the day after registration is complete .
� Request appointment with new school ’ s guidance counselor . ( Especially important for HS students )
� Sign up for before / after school care , youth sports , & other activities through CYS Services . You can have registration transferred to new post ! See Parent Central Services for details !
� Ask school for work your child can do during move .
� Return any equipment , texts , or library books to school .
� Close out your current school lunch account . You will set up a new lunch account with the Exchange upon arrival . You can apply for free / reduced lunch online one you registered with the school . You will need a DoDEA Student ID #.
� If you are due items such as yearbooks , you may need to leave postage to cover shipping .
� Ask the SLO about extra curricular and sports try-out information .
� Request a youth sponsor online on your SLO webpage .
� Log onto “ Military One Source Military Youth on the Move ” for tips on how to make this transition easier .
� Find out how the Interstate Compact on Educational Opportunity for Military Children can help if need be !