Communication within and beyond UNSW should be inclusive and accessible , reflecting the diversity of the communities in which we study , work and live .
Our publications should avoid discrimination on the grounds of age ; disability ; sex , sexual preference , transgender identity or trans-sexuality ; marital status ; pregnancy ; race ; or religious or political affiliation , views or beliefs .
Inclusive language
Inclusive language allows everyone to feel valued and respected .
Inclusive language is respectful , accurate and relevant .
Inclusive language is constantly evolving and should be led by those it affects .
Non-inclusive language can be insensitive or offensive to certain groups .
Non-inclusive language can be harmful to individuals , and can promote stereotypes and discrimination .
Write as if you are speaking to the individual . Identify with them , showing that you understand their needs and challenges . Someone ’ s ethnicity , age , religious affiliation , gender , sexuality , marital or socioeconomic status , or disability should only be mentioned if contextually relevant .
Five tips for inclusion
The Diversity Council of Australia ( DCA ) has outlined five key areas for effective inclusive language :
1 . Context : Be conscious of your environment when speaking and never make assumptions about your audience .
2 . Keep an open mind : Be open to changing what you have always thought is normal , respectful and appropriate to say .
3 . If in doubt , ask : If you ’ re not sure what terminology someone prefers , just ask them . What is a preferred term for one person or group may not always be the same for another .
4 . Focus on the person : Only refer to an individual ’ s social identities such as age or gender if it is explicitly and directly relevant .
5 . Keep calm and respond : If someone ‘ calls out ’ your use of non-inclusive language , take responsibility and avoid being defensive . Acknowledge it in the moment , and later reflect on how you might ensure inclusivity in the future . Consider discussing the matter with them privately , or contacting an Equity , Diversity and Inclusion representative for further advice . Sometimes our limited experience or unconscious biases mean we say things that exclude others – even when we do not intend to . If you have accidentally caused offence , make an effort to understand how and why .
Names
People use preferred names for a variety of reasons .
Some people with non-Western names choose to adopt a Western name at university , however there is no obligation to do so , and effort should be made to correctly pronounce their non-Western name if that is their preference .
When asking for names , avoid European conventions and order of names
given name Christian name family name First or forename Surname
Writing Style Guide | Equity , diversity and inclusion 18 | Back to contents