Update passwords
Keeping important passwords accessible for your
employees will keep your business running smoothly.
While you may be tempted to create a password that
people can easily remember, your number one priority
should be security. Hackers have been getting more
sophisticated over time, so the stronger the password
the better. Here are some do’s and don’ts when
creating your password.
Do:
Make your passwords long. The shorter the
password, the more likely it is that hackers
can get into your account.
Add variety in your password with numbers,
symbols and mixed capitalization. The less
conventional, the better.
Make your password as nonsensical as possible.
You can even use a random password generator.
Don’t:
Reuse passwords between platforms.
Compose your password with easily discoverable
information or characters that are sequential.
Substitute look-alike characters for numbers and
letters. Replacing your “o” with zeros or “a” with
“@” is no longer sufficient.
Digitize your paperwork
Even if your office is filled with filing cabinets of
records or paperwork, going paperless is in the best
interest of your business. Not only does digitizing your
files make them accessible no matter your location,
it also keeps them safe. Digital files can be backed up
and stored in multiple locations, whereas a paper file
can only be in one place at a time unless you make
a copy, which also runs the risk of being lost.
Digitizing files also helps you keep track of
the files that you do need to keep physically.
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SPRING / SUMMER 2019
An example of some business
documents you need a hard copy
of include, but are not limited to:
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Tax and financial records
Legal documents
Accounting documents
Employee and client contracts
Production or manufacturing records
For any paperwork that requires you to keep the
original, make sure they’re stored somewhere
weatherproof and fireproof. Investing in a small safe
is worth considering. For any papers that you realize
you can toss out, make sure you shred them!
Invest in the Cloud
A cloud refers to an internet-based storage system that
is accessible to connected devices anytime, anywhere.
While you may think that the cloud is best suited for
large enterprises, businesses of all sizes have embraced
the cloud because of the convenience and ease of
utilizing one. A cloud allows you to edit hosted files,
so you know the most recent version of a document is
backed up and protected from any local theft, natural
disaster or malfunction.
Interested but worried about the expense? The great
part about the cloud is that it’s scalable. As your
business grows, you can increase your usage over time,
ensuring that you’re only paying for the access that you
need.
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Digitizing your business will optimize it for the future
and aid you on your journey to success. Making these
decisions may seem like a monumental undertaking,
but the process doesn’t need to be overwhelming.
Take things one step at a time and
remember that once complete,
these changes will help,
not hinder!