Board Elections
By Emily Ramos
MVHA Treasurer & Nomination Committee Chair
It’s election season! And this year, the MVHA is
engaging in our own biennial democratic process.
Many of you are probably unfamiliar with the
organization’s bylaws and election procedures, so
we thought we’d share them here.
According to our by-laws, the duties of the MVHA’s
Officers are as follows:
The President shall preside at all meetings
of the Association, the Board of Directors and
the Executive Committee. He/she shall appoint
Standing and Special committees’ chairs subject
to the ratification of the Board of Directors. The
president shall be an ex-officio member of all
committees, except the Nominating Committee.
The Vice-President shall perform the duties of the
President in his/her absence. In case of the death
or resignation of the President, the Vice-President
shall become President for the remainder of the
term.
The Secretary shall keep a correct and permanent
record of the proceedings of all meetings of the
Association and the Board of Directors; shall keep
copies of current Articles and Bylaws: shall keep
a list of the names and address of all members;
shall, in case of the death or resignation of both
the President and Vice-President, become the
President until a President and Vice-President can
be elected.
The Treasurer shall receive all monies of the
Association; keep an itemized account, in a
permanent file, of all receipts and disbursements;
present a written income and expense report at
meetings of the Executive Committee and the Board
of Directors and for the Quarterly Newsletter;
turn over to his/her successor, within ten days
of vacating office, all books, records, papers, and
equipment including all data that is recorded on
any electronic/digital medium accompanied by a
hard copy of the same.
For election procedures, our by-laws state the
following:
ARTICLE IX – NOMINATIONS AND ELECTIONS
Section 1. Officers shall be elected biennially
in November. They shall assume their duties
immediately following the adjournment of
the Annual Meeting at which they are elected.
Election shall be by majority vote*.
Section 2. At the August meeting in an election
year, the President shall recommend a
nominating committee for members’ approval,
which shall present to the annual meeting the
nominees for each office. Nominations may also
be made from the floor at the annual meeting.
*We need at least 30 members to constitute
a quorum, so, please be sure to join us at our
meeting on November 4 at the library if you can.
The elected officers, along with the most recent
Past President, comprise the MVHA’s Executive
Committee. At the December board meeting, the
Executive Committee appoints our organization’s
four standing committee chairs to the Board
of Directors: the Historical Data Committee,
Membership Committee, Newsletter Committee,
and Ways & Means Committee. After the Executive
Committee ratifies the special committee chairs,
the Board then appoints two Directors-at-Large to
the Board.
As your Nomination Committee Chair, I’m very
pleased to share the current slate of nominees for
election:
President: Nick Perry
Vice-President: Robert Cox
Treasurer: Emily Ramos (incumbent)
Secretary: Jamil Shaikh (incumbent)
Nominations can also be made at the floor of our
November meeting, so it’s not too late for any
interested members to toss their hat in the ring for
any Board position! Please contact me at emily00@
gmail.com with any questions.
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