Attorneys should coordinate closely with title companies to ensure the chosen RON platform is underwritten and acceptable to underwriters. Be aware that not all lenders accept RON-notarized documents, so advance verification is key to avoiding closing delays. Recordkeeping and Liability
RON sessions must be audio-video recorded in full and retained for 10 years by either the notary or their RON service provider. Additionally, the notary must keep an electronic journal with detailed entries for each notarization. These requirements are essential to defend against future challenges to document authenticity or capacity. Therefore, an attorney should work with a notary or RON service provider that will share a copy of the audio-video recording file with the attorney for the attorney to include in their own records.
For liability purposes, attorneys acting as notaries must also carry at least $ 25,000 in surety bond coverage and $ 25,000 in E & O insurance, while RON providers must carry $ 250,000 aggregate coverage.
Final Thoughts
Florida’ s RON law offers convenience and flexibility for attorneys and their clients but also carries technical and legal obligations. While all attorneys should be aware of the legal requirements of RON, practitioners who decide to integrate RON into their practices should do so carefully, using approved vendors, verifying compliance checklists, and tailoring procedures for their practice area. When done properly, RON ensures both modern efficiency and legal enforceability. �
BANKRUPTCY
LAWYER Sherri L. Johnson
• 22 Years of Experience
• AV Rated Preeminent
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• Past President of SCBA
• Past President of FAWL
• Master Emeritus, Judge John M. Scheb American Inn of Court
( 941) 926-1155 · sjohnson @ johnsonlegalfl. com www. SarasotaBankruptcyFirm. com
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