The Charbonneau Villager Newspaper 2020_May issue_Villager newspaper | Page 4
4 THE CHARBONNEAU VILLAGER
CCC President’s
Column
By KATHY HARP
CCC Board postpones
annual meeting,
elections
T
he sin-
gle
most
signifi-
cant event in the
life of our Char-
bonneau Coun-
HARP try Club HOA,
and all HOAs, is
the annual meeting. For members
of the board, the weeks leading up
to the annual meeting are an impor-
tant time to summarize the events
of the past year and make plans for
the upcoming year. The annual
meeting serves to address the “big-
picture issues” of our community.
The board will present the annual
budget, new board members will be
elected and upcoming capital proj-
ects will be summarized. Each
board committee presents their re-
ports at the annual meeting. The
by-laws of Charbonneau Country
Club are specific regarding the an-
nual meeting. Article IV, section 6
provides: “The regular annual
meeting of the members shall be
held on the third Wednesday of
May of each year, at 6:30pm, or at a
reasonable hour and on a reason-
May 2020
able date on or before August 1st of
each year, as may be established by
the CCC Board of Directors.” Arti-
cle V, Section 2: “At each annual
meeting, three directors who are
resident homeowners shall be
elected to three year terms by the
Class A members.” Article V Sec-
tion 3: “The elected directors shall
be elected by written ballot.”
Given the restrictions due to COV-
ID-19 at the current time, we looked
to our legal counsel and to Communi-
ty Associations Institute (CAI) for ad-
vice on how to proceed with our regu-
larly scheduled meetings, the annual
meeting and our elections. CAI’s ad-
vice is to “Suspend your annual meet-
ing until the coronavirus crisis pass-
es. At that point, reschedule the meet-
ing … until then, existing directors re-
main in place.”
That is exactly how the CCC Board
voted to proceed during this unprece-
dented time. Three candidates sub-
mitted applications for the three posi-
tions: Gary Newbore, Pat Tewell and
Linda Owen. The CCC Board has
unanimously approved these three
candidates to be added to the ballot
for election by the community. Ballots
will be mailed prior to the annual
meeting, which will be scheduled
when restrictions for COVID-19 are
lifted. The regular date for the 2020
Annual Meeting of the Members of
Charbonneau Country Club has been
postponed until a later date to be es-
tablished by the board at a subse-
quent meeting. It will be dependent
on lifting of the governor’s executive
order. The terms of the board mem-
bers scheduled to end in 2020 will con-
tinue until the annual meeting can be
held. Pursuant to Article VI, Section 2
of the by-laws of Charbonneau Coun-
try Club, the terms of the current offi-
cers will continue until their succes-
sors can be elected, which will take
place at the first board meeting after
the Annual Meeting of the Members.
Regarding our regularly scheduled
monthly meetings, CAI has stated
“Fortunately, technology has reached
the point where a call-in number can
be published along with the agenda so
members who wish to attend can also
call into the meeting. All attendees, ex-
cept the Board, should mute their
phones and only listen to the meeting.”
A resolution was passed at our
April meeting stating “...until further
notice, all meetings of the Board of Di-
rectors be held utilizing video and/or
audio conferencing allowing full par-
ticipation of all Board members, and
full access by all Members utilizing
Video and/or telephonic means. This
motion is made with reference to the
Governor’s Executive Order No. 20-12
ordering the closure of certain facili-
ties and precluding the assembly of
even small groups without adequate
spacing. It is also made with knowl-
edge that our community is com-
prised primarily of people considered
vulnerable under the current infec-
tious conditions. Notices for this
meeting contained, and future notices
shall contain, information necessary
to enable all Board Members and all
Charbonneau Country Club Members
who are interested to join the meeting
using a video/audio computer connec-
tion via Zoom, or an audio connection
via any common telephone.” The mo-
tion passed unanimously.
On another note, last summer CCC
hired Schwindt & Company to per-
form a full reserve study. At the
March 20 CCC special meeting, Dave
Schwindt called in to the meeting to
review the two different types of re-
serve funding; the Cash Flow Method,
and the Component Method. After ex-
plaining the different methods and
their advantages and disadvantages,
Dave answered questions from the
board. The CCC Board then voted to
adopt the Schwindt & Company rec-
ommendations to replace the current
method of calculating and managing
reserves (i.e. spreadsheets) with the
recommended “Cash Flow Method
and Threshold Funding Model,” as
demonstrated in their most current
Jan. 21, 2020, Maintenance Plan and
Reserve Study Report (originally per-
formed in 2019 and updated in 2020).
This reserve study can be found on
our website.
Director Anne Shevlin has an up-
date on the progress of the Village
Center Development Task Force re-
garding our Activities Center. It is in-
cluded in this Villager. Several attor-
neys are working on the Definitive
Agreement with Charbonneau Golf
Club. The CCC Board will be meeting
to discuss it once it is ready. Happy
Mother’s Day to all the mothers,
grandmothers, aunts, sisters and oth-
er women in our lives who care for us
and love us unconditionally. May all
the care and love you give to others
come back to warm your heart. Be
safe everyone!
We Specialize in All Things Glass
503.969.5719 • GlassDoctor.com/Molalla
Serving Canby, Molalla & Surrounding Cities
ɂȆȋȈȏȍȏ
Formerly All About Windows
Locally Owned and Operated Franchise
Matt Harris
Financial Advisor
8995 SW Miley Rd Suite 107
Wilsonville, OR 97070
503-694-1157
edwardjones.com
Member SIPC