The Business Exchange Swindon & Wiltshire April/May Edition 2015 | Page 2
CUT THE TIME IT TAKES TO
PROCESS YOUR INVOICES
OICE
NUAL INV
MA
G
ROCESSIN
P
W
WORKFLO
1.
om
invoice fr
Remove
.
envelope
d
ssifies an
.
clerk cla
category
payable
ct
nts
the corre
An accou
to
2.
invoice in
sorts the
person
e to the
voice.
the invoic
ard
rticular in
3. Forw
r that pa
le fo
responsib
ting PO
inst exis
oice aga
h the inv
ble.
4. Matc
if applica
number
is
invoiced
amount
that the
ice.
o
re
n the inv
5. Ensu
stated o
correctly
oods
nd the g
correct a
is
on must
amount
sible pers
6. If the
e respon
ff on it.
ived, th
signing o
have arr
voice by
the in
approve
n agreed
xceeds a
er
voiced e
in
a manag
amount
voice to
7. If the
rd the in
forwa
amount,
ve.
to appro
tings and
t of mee
ger is ou
na
until ma
invoice.
8. Wait
to check
as time
h
invoice.
approves
manager
ays later,
the
9. Two d
ation into
e inform
r th
t to miss
ally ente
e care no
10. Manu
tem. Tak
ctly.
ERP sys
it incorre
Finance/
or enter
ation
any inform
details.
lier bank
eck supp
11. Ch
aid.
voice is p
and
12. The in
print out
ce note,
ittan
rate rem
er.
13. Gene
ur suppli
o
post to y
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FOR MORE INFORMATION
SEE OUR FEATURE ON PAGE 18
PROVIDERS OF BESPOKE, EFFICIENT DOCUMENT MANAGEMENT SOLUTIONS