School Transition Check List Europe INBOUND
Passport / birth certificate
Legal Documents ( i . e . custody papers if applicable )
Sponsor ’ s Orders ( Or Verification of Employment Letter , Contract , or Personnel Action )
Proof of Command Sponsorship Copy of Transcripts / Cumulative Folder - hand carry Current Schedule if during the school year Report Card Withdrawal Grades / Progress Report Test Scores & Formal Assessments
Up-to-date Individualized Education Plan ( IEP ), 504 Plan , IFSP , ESL & records as applicable
HS teachers ’ letters of recommendation for future college applications
JROTC or other activity records
Housing assignment letter , off post lease agreement or lodging receipt to determine school zone . ( Be aware that if attending school when in lodging / hotel , you attend the school zoned for the hotel ) If you have a lease and plan to move out of the hotel soon , often you can register where your new home is zoned prior to arrival there , but typically must provide own transportation . Ask the
SLO for more information
Contact information for your current / previous school
Contact information for two local “ emergency contacts .” You may need to identify someone in your new command to be emergency contacts until you make new local friends to list as contacts .
Free or reduced meal status documentation ( if applicable ) Your eligibility can travel with you during current school year . Or you can
re-apply online once you are registered at school here ! Housing allowance is not included in total income overseas , so you may qualify in Europe even if you did not in the USA .
Notify your current school registrar and child ’ s teacher of upcoming PCS . ( Minimum 2 weeks prior )
Complete withdrawal paperwork with current school
Request copy of current official records / transcripts and hand carry these
If possible , identify the school where your child will attend . In some locations , there are multiple elementary / middle schools so you may have to wait until you know where you will live . Your SLO can provide zoning information .
Register online prior to arrival . You can register all your children at once . You don ’ t need to know which exact school your child will attend to do this . You will need to visit the school upon arrival to finalize any details .
Request appointment with new school ’ s guidance counselor . ( Especially important for HS and special needs students )
Find schools here
Sign up for before / after school care , youth sports , & other activities through CYS . You can have registration transferred to your new post ! See
CYS Parent Central Services for details .
Ask school for any work your child can do during the move if they will be missing school . You may need to quarantine upon arrival . Ask the SLO about learning support during this time . Support will differ by grade and platform .
Return equipment , texts , or library books to the school .
Close out your current school meal account . You will set up a new meal account with the
Exchange upon arrival . You can
apply for free / reduced meal online once you register for school .( All students qualify for free for the 21-22 SY )
If due items such as yearbooks , you may need to leave the old school with cost of postage for S / H .
Ask the
SLO about extra-curricular and sports try-out information .
Request a youth sponsor by contacting the
SLO