3. Annual General Meeting
The Annual General Meeting of the Company must be held with five months of the end of the
Company’s financial year. At least twenty one days’ notice of the Annual General Meeting shall be
given to each affiliated Club, together with an agenda of the business to be transacted, as follows:-
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To receive a report from the Chairman.
To receive a report from the President
To receive the accounts for the preceding year.
To elect a President.
To elect Vice-Presidents.
To elect members of the Board.
To approve a Golf Committee
To appoint reporting accountants.
To consider any resolution submitted by affiliated Clubs or by the Board.
A copy of the accounts and any resolutions shall be enclosed with the notice convening the
Annual General Meeting.
Notice of the intention to move any resolution or make any nominations, except a resolution
proposed by the Board, must be received by the County at least twenty one days before the
date of the meeting.
4. County Representatives
The voting member and representative of Surrey County Golf Ltd. on England Golf shall be
appointed by the Board.
5. Golf Committee
There shall be a Golf Committee, who shall be responsible for all golfing matters including
the organisation of all county championships, tournaments and matches. Affiliated Clubs may
nominate a representative to join the Golf Committee, and who may, following election at the
Annual General Meeting, hold office for a term of three years from the date of election. Those
retiring after a term may stand for a subsequent term. In addition, representative of affiliated
Club may be co-opted to the Committee, subject to the approval of the Board, for a period up
to the next Annual General Meeting. The President and County Secretary shall be deemed to be
ex-officio members of the Committee. There shall be maximum of fifteen members (excluding
ex-officios) of the Committee, and five members shall constitute a quorum at any meeting. The
Chairman of the Golf committee shall be appointed by a group consisting of the President, the
retiring Golf Committee Chairman, and the County Secretary, and he shall serve a period of up
to four years.
6. Subscriptions
Affiliated Clubs shall pay an annual subscription for every male golfing member, at a rate to be
decided annually by the Board.
All affiliation fees for both England Golf and Surrey County Golf Ltd. are to be collected by Clubs
and passed to those bodies in accordance with the Rules laid down by England Golf from time to
time.
Any Club not adhering to these rules shall be deemed to have resigned their membership.
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