Appendix III Template letters to employers
3. Informal concern about discrimination or harassment
Subject: Concern about discriminatory treatment Dear.............................. [ Employer ],
I am writing on behalf of [ Worker’ s name ] to raise concerns about recent treatment that may amount to unlawful discrimination under the Equality Act 2010.
The worker has reported that [ briefly describe incident – e. g. a patient refused care from them and they were removed from their rota without support ].
This has caused distress and may breach the employer’ s duty to provide a safe, inclusive workplace.
We request a meeting or written response within 14 days to clarify how this matter will be addressed and what steps will be taken to prevent recurrence.
Yours sincerely,.............................. [ Rep’ s name ].............................. [ Union name ]
4. Formal grievance under the Equality Act 2010
Subject: Formal grievance – discrimination under the Equality Act 2010 Dear.............................. [ Employer ],
We are submitting a grievance on behalf of [ Worker’ s name ] regarding treatment which may breach the Equality Act 2010.
The worker has experienced:
• Direct and / or indirect discrimination related to [ e. g. race, nationality ]
• Harassment by colleagues, managers, or patients
• Inaction by the employer when concerns were raised
We request a formal investigation and a response confirming: 1. What steps will be taken to address the concerns 2. What safeguards or support will be put in place 3. Whether training or policy changes will follow Please confirm receipt and your timeline for response.
Yours sincerely,.............................. [ Rep’ s name ].............................. [ Union / branch info ]
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