Role and Responsibilities
Students may approach full time Collin College faculty or staff to serve as a student organization advisor during the year . Becoming an advisor requires voluntary time outside of contractual and daily work obligations . Serving as an advisor is a rewarding and fulfilling experience . Advisors are expected to mentor students , support their leadership development , and advise them on fostering their educational growth .
Before accepting the role of a student organization advisor , the faculty or staff member must obtain their supervisor ’ s written approval to serve . Next , they should meet with the organization leaders to discuss the time and level of commitment needed by the advisor to ensure the successful functioning of the organization . Should an individual not be able to devote the time required to be a primary advisor , they may consider sharing this role with a colleague or becoming a secondary advisor .
Once the faculty or staff member agrees to serve as a student organization advisor , that faculty / staff member should obtain the electronic signature of their supervisor on the Advisor ’ s Supervisor Approval Form located in Cougar Connect ( under “ Student Organization Files ” within “ Documents for Student Organizations ”).
Expectations
1 . Advisors must obtain approval from their supervisors before organization recognition . 2 . Collin advisors and officers of student organizations are required to complete the entirety of the mandatory training . Failure to attend the training shall result in the organization being denied recognition . 3 . To guide the organization ’ s leadership and serve as a mentor . To assist the leadership in planning and implementing meetings , events , and activities . How to Approve an Event Guide for Advisors 4 . Organization advisors should not mandate events . 5 . To be professional at all times . 6 . To know of and approve all organizational activities and expenditures . Approval should be based on the feasibility of the event . 7 . Ensure that plans for any activity conform to college policies and procedures . 8 . To discourage students from undertaking projects that will consume an undue amount of their time . Scholarship standards , academic workloads , and the health and wellness of students should take precedence over any student activity .
9 . Advisor travel may be required : attend all off-campus organizational functions . If the advisor cannot travel , they are responsible for making alternative arrangements .
10 . To require at least one ( 1 ) advisor for every 30 individuals anticipated at an on-campus student organization event . If the organization does not have enough advisor ( s ) to support a large activity , it is the advisor ’ s responsibility to secure the necessary staffing .
11 . To require at least one ( 1 ) advisor per every nine students to accompany students on activities that involve travel , unless Student Engagement and the Vice-President of Student and Enrollment Services ( or designee ) approve other arrangements before the event . 12 . To be a primary advisor to one student organization at a time . 13 . Maintain continuity of generic student organization email accounts . 14 . Required to have a Collin College T-Card for student organization purchases and travel .
Student Organization Advisor Checklist
OBTAIN YOUR SUPERVISOR ’ S APPROVAL Once the faculty or staff member agrees to serve as a Student Organization advisor , that faculty / staff member should obtain written approval from their supervisor ( Advisor ’ s Supervisor Approval Form ). They must keep this approval on file if asked to present it .
REVIEW THE ADVISOR TRAINING SECTION OF THE SOPM Become familiar with the Advisor portion of the Student Organization Procedures Manual . The SOPM will guide you in providing appropriate support for the organization you advise .
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