University policy or local, state, or Federal laws;
• All pertinent information regarding the activity( who, what, when, where) must appear on the posted material;
• Posting and adverting by non-members of the University community must be approved in writing by the Office for Student Engagement.
B.
C.
Duration of Posting Upon receiving approval from the Office for Student Engagement, the flyers / posters may only be displayed for two( 2) weeks. Individuals or organizations that post approved materials are responsible for removing these materials at the expiration of the two( 2) weeks. The University will remove electronic postings in a timely manner. Courtesy dictates that approved individuals or organizations may not cover or remove any other approved poster( s) if the expiration date has not passed. Only masking tape can be used for approved walls. Unapproved flyers / posters will be removed without notice.
Acceptable Places to Post Flyers and Posters When an individual( including faculty and staff) or organizational representative comes to the Office for Student Engagement, they will be provided with the following list of acceptable places to post. Any postings placed in any area other than the designated areas will be removed and a warning will be issued.
1. General: a.
No papers / posters / flyers or directional arrows are to be posted to any permanent directional signs( e. g., the signs outside that identify buildings or parking lots).
b. |
All directional signs and balloons must be removed at the conclusion of the event. |
c. |
No glitter may be used on flyers / posters or decorations. |
d. |
No papers / posters / flyers or directional arrows may be posted to any permanent wayfinding signs on campus. |
2. |
Residence Halls: To post in the residence halls, a group MUST give their items to the Administrative Assistant in Loyola |
Hall Room 138 at least 2 days prior to the date they need to be posted. Please make approximately 16 items- 1 per RA( 11 |
Resident Assistants) plus 5 for common areas. |
a. Any unapproved posting will be promptly removed b. Only Residence Life staff members may post or slide anything on or under doors. Any other group that does so will have their items removed. 3. Painting on Windows: Window painting designs approved by the Office for Student Engagement are permitted in the following two( 2) locations for a duration one( 1) week only: The window on the second floor of the Waldron Student Center leading into the Dining Hall; and a. b. The Lobby of St. Bernard in the window between the two front doors.
Painting on windows must be removed within 48 hours after the approved one week posting time. The windows must be cleaned thoroughly, with no trace of paint. Violations will result in the organization’ s forfeiting of its right to paint on the windows in the future, as well as a warning( see fines).
4. Sidewalk Chalk: May only be used on sidewalks( where rain will wash it away); advertising with sidewalk chalk may only be done up to 3 days prior to the event. Violations will forfeit their group’ s right to advertise with sidewalk chalk and receive a warning( see fines)
5. Non-Gwynedd Mercy University Events: Approved posters and flyers adverting non-Gwynedd Mercy University events are permitted only in the Community Sections, which are the bulletin boards located in the Waldron Center Breezeway( Valley Pizza Co. bulletin board on the right, at the end, going to residence halls) and outside Fatima Hall on the left side of the big bulletin board.
6. Digital Signs at Gwynedd Mercy University serve two purposes. First, as a tool to inform the University community, particularly students, about current events on the campus. Second, it is an emergency notification system that allows Gwynedd Mercy University administration to provide time-sensitive messages to the campus community in the event of an emergency. If an emergency bulletin needs to be displayed, the screen on the digital sign board will change colors to red and then provide the emergency information. The Office for Student Engagement is responsible for the management of communication for digital signs. All communication intended for the electronic signage must be approved through this office.
7. All postings must have the following:
• Name of sponsoring party( club or organization, department, etc.)
• Contact name or number / e-mail for sponsor;
• Intended time period of posting so that information may be removed from display at stated time.
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