member or student, you should promptly notify your supervisor / advisor / Dean and ITS.
• Email should be used in a manner which is consistent with the Gwynedd Mercy University academic honesty policy.
• Broad distribution of copyrighted materials or dissemination of proprietary data or confidential information via e-mail is prohibited. Use of e-mail for confidential communication is done at the sender ' s risk.
• Operating a business or soliciting money via e-mail for personal gain is prohibited. Also prohibited are solicitations for commercial ventures, religious, social or political causes. The University may encourage participation in the political process by its faculty, students, and staff or provide information on religious issues affecting Catholic education.
• Faculty members are to use the official University e-mail address to communicate with a student registered in their classes.
• Students must use their university e-mail account for all University-related communications and are not permitted to use their personal e-mail account for school purposes.
• Bulk e-mails to university alumni require prior approval by University Advancement.
• Bulk e-mails from students require prior approval by the Division of Student Services and campus life or their designate.
• Do not send e-mail messages using another person’ s e-mail account without authorization.
• Do not disguise or attempt to disguise your identity when sending mail.
• Do not distribute viruses, hoaxes or chain letters.
Sanctions The e-mail policy is an addendum to the computer use policy as stated or referenced in the student, faculty or staff employee handbooks and published on the intranet or University web site. Sanctions will be imposed consistent with those stated in the computer use policy.
Email Accounts and Privacy All e-mail accounts and their contents maintained on our e-mail system are property of Gwynedd Mercy University. All e-mails created or distributed via a GMercyU e-mail account are the property of the University. There is no assurance of privacy or confidentiality of any message or file created, sent, received or stored within the system. The University reserves the right to monitor e-mail usage, as well as the right to retrieve and review any message or file composed, sent, received or stored without the permission of any employee or student. Passwords should not be given to other people and it is strongly recommended to change them every 90 days.
File Sharing Policy The Federal Digital Millennium Copyright Act( DMCA) forbids the copying and distribution of copyrighted materials without a license or permission from the copyright holder. All members of the Gwynedd Mercy University community are required to follow the University’ s Computer Usage Policy which includes complying with copyright laws and intellectual property. Specifically, copyrighted material includes( but is not limited to) web pages, music, movies, software applications, and e-mail.
Illegal sharing is a violation of University policy and will lead to serious consequences, including disciplinary action, suspension, and possible lawsuits resulting in substantial financial penalties. Security and privacy issues( including identity theft) prosecutable under various federal and state laws have been attributed to illegal file sharing. Copyright holders have become aggressive in pursuing violators and Gwynedd Mercy University complies with valid subpoenas requesting the identity of alleged offenders. Students, faculty, staff or anyone directly or indirectly affiliated with Gwynedd Mercy University may not use the University network or any related equipment for peer-to-peer( p2p) networking or file sharing of copyrighted materials or media or provide any form of illegal file sharing services. This applies to personally owned computers, University computers, technology equipment and the network. Please make sure that you have rights for materials that you use in the course of any activities related to Gwynedd Mercy University.
Personal Use While the University e-mail system is meant for university related use, the university allows the reasonable use of e-mail for personal use as long as it does not interfere with work. Personal e-mails via the university e-mail system must adhere to the guidelines in this policy.
Account Management University e-mail accounts are established for full-time, part-time, and adjunct faculty, full-time and part-time staff, registered students, and those associated with affiliated organizations such as Mercy Volunteer Corp. All University e-mail addresses are established and assigned by Institutional Technology( IT).
Distribution Lists E-mail distribution lists established by the University are maintained by IT for all of the roles applying to that person( i. e. a staff member who is also a student is included in both staff and student distribution lists). E-mail distribution lists are also established and maintained by IT for official committees, organizations, departments and divisions of the University.
E-mail Etiquette Gwynedd Mercy University considers e-mail an important means of communication and recognizes the importance of proper e-mail content and speedy replies in conveying a professional image, efficiency and delivering good customer service.
• Write well-structured e-mails and use short, descriptive subjects( be concise and to the point).
• Signatures should include your name, job title, University name, and phone.
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