• Operating a business or soliciting money via e-mail for personal gain is prohibited . Also prohibited are solicitations for commercial ventures , religious , social or political causes . The University may encourage participation in the political process by its faculty , students , and staff or provide information on religious issues affecting Catholic education .
• Faculty members are to use the official University e-mail address to communicate with a student registered in their classes .
• Students must use their University e-mail account for all University-related communications and are not permitted to use their personal e-mail account for school purposes .
• Bulk e-mails to University alumni require prior approval by Institutional Advancement .
• Bulk e-mails from students require prior approval by the Division of Student Services and campus life or their designate .
• Do not send e-mail messages using another person ’ s e-mail account without authorization .
• Do not disguise or attempt to disguise your identity when sending mail .
• Do not distribute viruses , hoaxes or chain letters .
Sanctions The e-mail policy is an addendum to the computer use policy as stated or referenced in the student , faculty or staff employee handbooks and published on the intranet or University Web site . Sanctions will be imposed consistent with those stated in the computer use policy .
Global E-Mail Policy The purposes of these guidelines are to improve the effectiveness and efficiency of electronic communication and to minimize the amount of undesired e-mails that members of the GMercyU community receive from other GMercyU community members . Offices are encouraged to use targeted distribution lists to communicate with sub-populations of the University , e . g ., School of Business faculty , Voices of Gwynedd choir , graduate education students . The student , faculty and staff portals should be used to communicate non-urgent announcements to these groups .
Global e-mail messages are broadcast messages sent to students , faculty and staff or a combination of these groups to help communicate important and time-sensitive University business .
Examples of global e-mails include : Presidential announcements about issues impacting the entire University , changes in GMercyU policies or procedures , emergency notices regarding safety and health concerns ( may also be distributed through the emergency alert system , Omnilert ), repairs or closures that affect the daily operations of the University , expected street , traffic , and parking interruptions resulting from construction , or Information Technology ( IT ) system outages .
A global message should be brief , clear and concise and should only be used for important messages relevant to all recipients . Messages should be limited to 150 words and formatted as text .
Rather than sending an attachment , use a link to a Web site ( URL ) or a document .
Email Accounts and Privacy All e-mail accounts and their contents maintained on our e-mail system are property of Gwynedd Mercy University . All e-mails created or distributed via a GMercyU e-mail account are the property of the University . There is no assurance of privacy or confidentiality of any message or file created , sent , received or stored within the system . The University reserves the right to monitor e-mail usage , as well as the right to retrieve and review any message or file composed , sent , received or stored without the permission of any employee or student . Passwords should not be given to other people and it is strongly recommended to change them every 90 days .
File Sharing Policy The Federal Digital Millennium Copyright Act ( DMCA ) forbids the copying and distribution of copyrighted materials without a license or permission from the copyright holder . All members of the Gwynedd Mercy University community are required to follow the University ’ s Computer Usage Policy which includes complying with copyright laws and intellectual property . Specifically , copyrighted material includes ( but is not limited to ) web pages , music , movies , software applications , and e-mail .
Illegal sharing is a violation of University policy and will lead to serious consequences , including disciplinary action , suspension , and possible lawsuits resulting in substantial financial penalties . Security and privacy issues ( including identity theft ) prosecutable under various federal and state laws have been attributed to illegal file sharing . Copyright holders have become aggressive in pursuing violators and Gwynedd Mercy University complies with valid subpoenas requesting the identity of alleged offenders .
Students , faculty , staff or anyone directly or indirectly affiliated with Gwynedd Mercy University may not use the University network or any related equipment for peer-to-peer ( p2p ) networking or file sharing of copyrighted materials or media or provide any form of illegal file sharing services . This applies to personally owned computers , University computers , technology equipment and the network . Please make sure that you have rights for materials that you use in the course of any activities related to Gwynedd Mercy University .
Personal Use While the University e-mail system is meant for University related use , the University allows the reasonable use of e-mail for personal use as long as it does not interfere with work . Personal e-mails via the University e-mail system must adhere to the guidelines in this policy .
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