SGA Council Board officers , student ambassador , and club representative attendance is mandatory for all SGA Council meetings unless excused by the Associate Dean of Student Life . Attendance will be taken at all meetings and recorded in the minutes . Club representatives who fail to attend a business meeting without finding a replacement or providing sufficient prior notification will receive an unexcused absence . Three ( 3 ) or more unexcused absences will result in automatic club deactivation . Attendance records are viewed in the context of the full year and absences do not reset at the start of the spring semester . Deactivated clubs will not have voting rights , be able to schedule activities , or request funding until proper reactivation paperwork has been submitted and fully approved .
All club requests for activities , travel , fundraising , etc ., whether funded or non-funded , must be presented for approval at an SGA Council Board meeting .
103.2 SGA Campus Activity Meetings SGA Campus Activity meetings must be held on campus no less than twice a month at regularly scheduled times during the fall and spring semesters and must be advertised to the campus student body . Meeting day , time and location will be largely based upon campus activity chair / co-chair availability as officer attendance is mandatory . A semester meeting schedule will be finalized by the SGA Campus Activity Chair and Student Life Coordinator and will be disseminated to the campus no later than the second week of the semester .
103.3 SGA Town Hall Meetings The SGA may call Town Hall meetings to promote student involvement and create an open forum where all students will be able to voice their opinions and bring awareness to student issues . These meetings will be called as needed and must be held on campus . Meeting day , time and location will be largely based upon SGA Council Board availability and must be advertised to the campus student body .
No voting shall take place at Town Hall meetings as their purpose is strictly to serve as an open forum . Any requests that result from the student discussion should be presented by interested student ( s ) to the SGA Council Board at an upcoming SGA Council Board meeting .
103.4 Special Meetings SGA Special meetings may be called by the SGA President or Associate Dean of Student Life on the rare occasion that urgent business must be conducted by the SGA council Board that cannot wait for the next regularly scheduled E-Board meeting . These meetings will be called as needed and must be held on campus . Meeting day , time and location will be largely based upon E-Board availability and must be advertised to the campus student body .
103.5 Robert ’ s Rules of Order All SGA meetings will be conducted in accordance with the latest edition of Robert ’ s Rules of Order .
103.6 Meeting Agendas & Minutes Agendas will be provided at all SGA meetings to streamline the order of business conducted at the meeting . The agenda should include the following items :
• Call to Order 36