about a PDF ? But , as you can imagine , saving meeting notes is a huge time-saver ! No one needs to be “ the note-taker ,” there is no need to re-type , edit and approve anything , and there is no argument about what was discussed and / or agreed upon during the meeting because the notes say it all ! The word got out about this simple feature and before I knew it , everyone was doing it ! Now , we no longer waste time doing data entry and editing .
We have many employees who work remotely from home or in geographically dispersed locations . Previously , our only option for training or meetings had been for them to call into an expensive conference line for audio . The meeting organizer would have to arrange for the conference bridge and send content or documents out individually ahead of time so remote employees could see what their colleagues were looking at .
While this was a decent solution , it was costly and did not encourage engagement or connectivity . Now our remote employees utilize their webcams , join the event from the cloud , and access content or documents virtually . These enhancements have eliminated the need for conference expenses , bring us that much closer to being together visually , and allows the remote attendees to easily see content in real time as opposed to guessing what everyone is looking at .
Another example is when our teams needed to discuss or work on specific documents or content such as a teller policy , a new software or work flow issues . Previously , we either had to ensure everyone was in the same room so they could be looking at the same thing or we had to print off and / or email print screens , documents and flow charts . This was certainly not ideal .
Now , meeting attendees or training participants can share content with each other from their own devices . Someone from a laptop can share their screen with the interactive display so everyone can see it . Someone in Colorado can share what she is working on with her colleagues in Kodiak . Multiple people can toggle back and forth between each other ’ s devices . This collaborative feature has come in handy during training and development sessions but also in troubleshooting , brainstorming , and meetings requiring group think and editing . There is no longer a need for sending things electronically , there is a decrease in the confusion on who is looking at what , and once we all got used to the sharing capabilities , we no longer wasted time or paper . Simply put , we all work collaboratively in real time . Finally , one of the key benefits of upgrading our rooms is the ability to share displays and audio in multiple rooms . Previously , we were limited to attendance in the same physical room as the host . For “ all staff ” meetings , this meant we either had to do multiple meetings or we had to record the meeting and people who didn ’ t attend it live had to watch it later . This narrowed our ability to engage in discussion during these large events . Now we can have employees in any of our rooms because video and audio can be seamlessly shared into multiple rooms . Two-way communication can occur and we can easily record the whole event , including the Q & A , for those
We are enjoying the benefits of increased collaboration , increased engagement , increased connectivity and relationship building . Moreover , I believe Credit Union 1 ’ s investment has communicated to our employees that we care about them . We care about keeping them close , albeit virtually . We care about keeping them informed , formally and informally . We care about their time and energy .
July 2017 25