describe what the gift will be used to provide ( goal ). identify the accepting agency or department . include your individual thanks .
Section 1 : Thank-You Letter from the Agency for Considering Your Proposal Create a two to three ( 2-3 ) page letter in which you : share thanks from the agency . share thanks on behalf of the city / or police . answer any anticipated questions posed by agency . provide anticipated additional pertinent information requested . provide other donor information regarding other funding prospects . Section 2 : Thank You Letter for Consideration of the Proposal that was Rejected Create a two to three ( 2-3 ) page letter in which you :
thank the organization for consideration of the proposal , even though they decided not to fund the project .
provide information about your organization , its passion , and its goals . invite them to visit your organization for a tour and lunch . end on a positive note . Section 3 : Follow-Up Thank-You Letter Create a two to three ( 2-3 ) page letter in which you maintain dialogue to : inform the donor of the practical use of the item that was donated .
share updates with the donor . ( i . e .: good news , pictures [ police officer on motorcycle / horse or streetlights at night ], reports , newspaper articles , etc .)
inform the donor of any obstacles .