Specitechs How-To's Word2PDF edition | Page 5

Saving your document in PDF Format

Saving your document in PDF
Format
H O W T O S AV E A M I C R O S O F T W O R D 2 0 1 0 D O C U M E N T A S A P O R TA B L E
D O C U M E N T F O RM AT ( P D F ) F I L E

WHAT IS A PDF FILE?
A Portable Document Format file (.PDF) is a
file format invented by Adobe
(http://www.adobe.com/au/) to make
digital documents widely compatible with
any computer that has free Adobe Reader
software or equivalent to view PDF’s. Over
20 years Adobe has perfected PDF’s in the
way that they are now designed to look as a
document would printed, but with the ability to contain clickable links, video and audio.
Pros

-

PDF file content can’t easily be changed.
Saving as a PDF removes template boundary lines.
Preserves fonts, formatting and images.
Multiple free viewers are available on the web.

Cons

-

Best used for finished copies of documents as they are hard to edit.
A PDF viewer is hard to obtain if you’re unable to access Internet

Adobe Reader Software

Before you download Adobe reader this box should be blank.

There is a range of free software available online to
read PDF’s and it is becoming more common for
programs to automatically have it. But, if you find
you can’t open a PDF file then this is your computer
telling you that you don’t have the necessary
program to open it. In which case if you have access
to internet connection you can go here:
http://get.adobe.com/reader/ Adobe reader is
completely free but make sure to be careful when
you click the option as when you opt to download
you should uncheck the option to “Yes, download
McAffee Security Scan Plus” before progressing.
© Bethany Marriott 2013

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