kept the things that we knew what we needed on the platform that IT created for us. That has been ongoing for the last two years. A lot of files that went from two years ago were student files. Other files were retained for safe keeping. It took us the better part of six months, because we couldn’ t send everything in one lot,” she noted.
It was months of collecting and organizing. The file storage company came out in September, after the LCME visit, for more organizing and sending materials away. There were also faculty files to work through. Ultimately the work of file review and storage was not completed until early 2023.
“ On one hand we were glad that it was done, and the file storage company did what they needed to do. There was no time to think about
COM in the Cobb Building: A Remarkable Renovation in Record Time( continued)
home, and executing the actual construction work,” she remarked.
She noted the rapidity and overlap of the many details associated with the project.“ It started in December 2022 when we had to send some people home. But the funny thing is that many people were already home, so it wasn’ t as big a problem as bringing them back.”
Many staff members were impacted directly, such as those in the Dean’ s suite who had previously worked in the cubicles that were affected by the new construction plan. Noted Ms. Ho,“ Technically, we were not allowed to move our own technology, so the moving followed the IT procedures to make sure that everyone was packed up.” During the construction preparation, staff also found a lot of old files.“ We gave staff the opportunity to declutter, and we cleaned up a lot. Not just paperwise but also the furniture. We got rid of a lot of filing cabinets, which in today’ s world we’ re trying to go electronic, save a lot of trees,” she said.
The team was able to prioritize the remaining material as to whether to save it or toss it.“ We
CDU College of Medicine | PG. 12