Unlocking The Full Potential of Enterprise Data
Lifecycle Track Description |
Data Location |
Stakeholders |
on the data and information related to the case ( evidentiary and discovery data ) 20 . The legal costs involved in the analysis and production of “ evidentiary ” data can be significant , especially if the data is disorganized , incomplete , orphaned , stored without context , unaccounted for , or if the expired data is not culled . |
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• Archival Lifecycle Track Some data assets ( mainly in government ) may have long term “ archival value ” beyond the other lifecycle tracks . Such data assets should be transferred to an “ archival authority ” where they can be stored for extended periods ( decades ). The archival process may also encompass a change of custody and ownership of the data . The strategy must also cater for the long-term retrievability of data and its context .
• Liability Track Refer to section 3.4 for details .
Depends on the organization
Depends on the organization
Table 3-1 : Description of lifecycle tracks of enterprise data assets .
• Legal Counsel
• Archival and Records Staff
• Analytics and AI Engineers
• Legal Counsel
• Archival and Records Staff
The principles described in this table have been adopted by global business enterprises for over a decade , primarily applied to business data within IT systems . There is no question that these principles should be applied to engineering and operational data . In fact the case for doing so is more pressing and relevant . As enterprise systems incorporate more digital twins , IoT , AI , and XR sub-systems , the data volumes produced and consumed by these systems are beginning to dwarf those generated by traditional IT-based business systems . Therefore , the lifecycle methodology described earlier must be refocused on managing valuable enterprise data assets in industryready knowledge repositories that can scale and adapt to new data sources .
3.3 DATA LIFECYCLE POLICIES
Organizations must develop lifecycle management policies that comply with diverse regulations and laws across different jurisdictions . These policies should also address the needs of different stakeholders across the lifecycle tracks . Typically , the policies define minimum retention periods , after which disposition may be optional . However , in cases involving privacy and confidentiality requirements , disposition at the end of the retention period becomes mandatory .
20
US Federal Rules of Civil Procedures https :// www . law . cornell . edu / rules / frcp 44
February 2025