Risk & Business Magazine JGS Insurance Magazine Spring 2019 | Page 26

EFFECTIVE MEETINGS
7
TIPS
TO RUNNING
EFFECTIVE
MEETINGS
T
here are several ways to
increase your productivity
in business. One of the
most effective ways is to
run successful and efficient
meetings with certain goals in mind.
Effective meetings are a result of good
planning. Meetings can be a great place
to define the core of your company and
set future goals that you wish to achieve.
3. TAKE CONTROL
Your responsibility is to take control
of the meeting and move it forward.
Always try to keep the office members on
the topic at hand. Show them that you
are conscious of how valuable their time
is. Start the meeting with a purpose and
outline the plans for the meeting.
4. BE SELECTIVE ON INVITEES
Meetings can be very productive or a
complete waste of time, depending
on how you are running them. Here
you will find some tips to make your
meetings more productive: You don’t need a large number of people
for your meeting so just invite the office
members who will add more value to it,
especially the people who are working
on projects you are going to discuss at
the meeting.
1. DEFINE THE PURPOSE OR OBJECTIVE
OF THE MEETING 5. MAKE SURE THAT YOU ARE
LISTENING TO EVERYONE
If you don’t have a clear purpose or
objective for your meeting, you are
wasting your time. Take your time to
make a proper plan for your meeting and
come up with a solid purpose before you
actually set the meeting up and send out
invites. A good way to end is to go around the
table after finishing each agenda item
and ask others if they have any questions.
Put a time limit on the process.
2. SEND THE AGENDA TWO OR THREE
DAYS BEFORE THE MEETING
A clear agenda can help you to keep
the meeting on track and also give the
attendees enough time to prepare for the
meeting.
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6. END THE MEETING WITH AN
ACTION LIST
Finish your meeting with an action list
the attendees can then utilize.
7. ALWAYS WRITE EVERYTHING DOWN
It is quite easy to forget about proposed
changes after the meeting. Record
the minutes of the meeting and the
proposed actions and email it to
everyone once the meeting is over.
BY: ROSS E. RUTMAN, CLCS, CPIA
ASSISTANT VICE PRESIDENT
JGS INSURANCE
Ross Rutman began his career in the
property management industry 13 years
ago.
While working within various
departments including operations,
information technology, condominium
management and insurance; Ross
decided to pursue his passion and
joined JGS Insurance. For the past three
years Ross has represented the JGS
marketing team by working alongside
our sales, service and management side
of our business. He strives to provide a
consultative approach and proactive
services to our clients.