Risk & Business Magazine Hardenbergh Insurance Group Magazine Summer 2018 | Page 30

WORKPLACE HCM
Online Applicant Tracking
And Employee Onboarding
BY FRANK PLUM
THE JOB APPLICATION AND APPLICANT TRACKING PROCESSES CAN BE
CONDUCTED COMPLETELY ONLINE. ONCE AN INDIVIDUAL’S INFORMATION
IS ENTERED INTO THE SYSTEM — SAY, IN RESPONSE TO A JOB POSTING
—IT RESIDES THERE UNTIL YOU DELETE IT.
W
hile enterprise-level
companies are uniformly
using ERP (Enterprise
Resource Planning)
systems like Oracle and
SAP, small- and medium-sized businesses
can reap many of the same benefits in
less expensive ways. You may already be
using an automated system to process your
payroll, but you would be surprised at how
a fully integrated HRIS (Human Resource
Information System) or HRMS (Human
Resource Management System) can improve
your productivity.
These systems work by putting virtually
the entire HR function online, customized
for each individual company. The process
covers everything: recruiting, employee
onboarding, time and attendance, benefit
enrollment, payroll, and even human
resource compliance. Implementing an
HRIS will greatly increase employee
efficiency and improve productivity overall.
Recruiting and hiring with an HRIS, for
example, is much easier than doing the
process manually. You only have to submit a
single posting, which the system populates
to each individual job board. There is no
30
need to go through the tedious process of
creating an account every time you want to
post the position on a new site.
The job application and applicant tracking
processes can also be conducted completely
online. Once an individual’s information is
entered into the system—say, in response
to a job posting—it resides there until
you delete it. Even if an applicant is not
considered for the position at hand, their
account can be easily reengaged for another
position with little effort by the company.
When a candidate is hired, all paperwork—
which can normally tie up your HR staff
for hours—can be completed online well
before the start of employment. Rather than
drowning in forms, the employee can hit the
ground running the first day, with a more
positive experience and plenty of time to
soak up new material. Errors from manual
entry mistakes can also be avoided.
Another critical benefit is that a professional
HRIS system gets your company onto “the
cloud.” When all your valuable employee
data and other information—the engine
of your business, really—is housed on the
internet, it is safe from the kind of loss or
damage that can result when data is stored
locally on hard drives or paper files.
Applicant tracking and onboarding are really
just the tip of the iceberg. When you work
with a custom software house that has deep
experience in HR, its experts are able to mold
the system to fit your exact needs and also
provide assistance with implementation
and ongoing support. Most custom HRIS
providers will give you a complimentary
consultation regarding pricing, capabilities,
implementation schedules, and more.
Workplace HCM is located in the same
building as our neighbor Hardenbergh
Insurance and we would love to talk to you. +
Frank Plum has spent 13 years in payroll and
human capital management. He is currently the
President of Workplace HCM Inc. an industry
leader in combining technology and personal
service to streamline payroll and other workplace
management processes. With Workplace, you can
easily recruit, retain, manage, and grow your team
with our powerful cloud-based payroll and human
capital management software. Small, medium, and
enterprise businesses count on our cloud-based
technology and extensive suite of payroll, tax, time
& attendance, HR, and unmatched personal service,
to power their businesses.