Risk & Business Magazine Cain Insurance Risk & Business Magazine Summer - Page 15

TIME MANAGEMENT “When you know you’ve got a busy day (or week) ahead of you, it’s important to have a clear plan for what you need to achieve.” work resources) to stick at your scheduled task as long as you need to. That’s not to say that you shouldn’t take breaks. You definitely should — breaks are critically important to our long-term productivity. The longer you work on something, the less mental resources you have to give it. Entrepreneur Magazine’s The Secret to Increased Productivity: Taking Time Off, notes that “one study found that mental fatigue takes hold after three hours of continuous time on-task; other scientists say brains need a break after 90 minutes, the length of the “basic rest-activity cycle.” You can also use systems like the Pomodoro Method, in which you take a short break after 25-30 minute work intervals. outside circumstances running smoothly. However, things don’t always go according to plan. Public transportation runs behind schedule; we get stuck in traffic; we end up in waiting rooms; or our friends are late to meet us. A good way to ensure this time isn’t wasted is to be prepared. Carry a book or your Kindle with you just in case you have to wait. If you prefer audio to the written word, there are plenty of podcasts you can listen to so you can learn something new and improve yourself while you wait. We talk about our top 10 productivity podcasts in a different article, but here are a few we love: • Just make sure that your breaks are scheduled and intentional, rather than distractions. There’s a big difference between a strategic, healthy break and the kind where you just scroll through your phone for half an hour. It’s important that your brain actually gets a break! Use your break time to clear your mind and do something for your physical health. Get outside and enjoy the sunshine and fresh air by taking a walk around your neighborhood or through a local park. Spending 10 to 15 minutes meditating or journaling can be another good way to refresh your mind. These healthy breaks can help you get your most important work done effectively, leaving you with enough energy to handle your smaller tasks and anything that comes up unscheduled. 3. BE PREPARED FOR DELAYS A big part of our schedules depend on • • Extreme Productivity with Kevin Kruse: Kevin Kruse is a New York Times bestselling author who has interviewed highly successful people such as athletes, billionaires, and CEOs. Each episode of his podcast is only 15 minutes long, which makes them ideal for filling in delays. The Productivityist Podcast: This podcast by Mike Vardy is full of tips for boosting your productivity in new and innovative ways. He touches on topics such as minimalism, mindfulness, journaling, wellness, and much more. ProdPod: There’s no excuse for missing out on this podcast – each episode is only two minutes long. In that short time, host Ray Sidney-Smith is able to pack in plenty of information on aspects of productivity like dealing with burnout, finding your focus, tackling procrastination, and overcoming creative obstacles. We all struggle to make time for the things that are important to us. But with a little planning and conscious prioritization, we can maximize the time we’re given. The key is to be intentional about the ways we spend our days. If you make it your goal to be present and mindful, you’ll find yourself making choices that will benefit your future self instead of opting for the instant gratification of time-wasting. Want to get better at prioritizing your time and being more productive? Turn your to-do list into a success list with the 411 worksheet (the1thing.com/resources/ your-411). This simple template for weekly, monthly and annual planning turns your ONE Thing intentions into actions. + Gary Keller is the founder and chairman of the board for Keller Williams Realty, the world's largest real estate franchise by agent count. A finalist for Inc. Magazine’s Entrepreneur of the Year award, Keller is recognized as one of the most influential leaders in the real estate industry, leading his company to 30 consecutive years of growth and profitability. Keller has written three nationally best-selling books: The Millionaire Real Estate Agent, The Millionaire Real Estate Investor, and SHIFT: How Top Real Estate Agents Tackle Tough Times. Before Jay Papasan co-authored the bestselling Millionaire Real Estate series with Gary Keller, he worked as an editor at Harper Collins Publishers. There he worked on such best-selling books as Body-for-Life by Bill Phillips and Go for the Goal by Mia Hamm. Jay also co-owns a successful real estate team affiliated with Keller Williams Realty with his wife Wendy in Austin, TX. The ONE Thing Blog. (“3 Ways to Find More Time in Your Day”). Retrieved from (the1thing.com/the-one-thing/3-ways-to-find-more-time-in-your-day) Based on the book The ONE Thing: The Surprisingly Simple Truth Behind Extraordinary Results by Gary Keller and Jay Papasan, Bard Press, 2013. 15