Guidelines for Implementation of Acceptable
Use Policy for Electronic Information,
Communication and Technology Resources
ACCEPTABLE USE POLICY AND GUIDELINES GENERAL
INFORMATION
Enforcement of the policy
• The Employee Services Department is responsible for review-
ing annually with Department Directors, Supervisors, and
Principals the Acceptable Use Policy (AUP) and Acceptable
Use Guidelines (AUG) documents.
• Employee Services presents the AUP/AUG to all new
employees as part of the new employee orientation session.
• Employees are required to review and formally acknowledge,
through a signed statement or web-based acceptance mecha-
nism, the AUP/AUG documents annually.
Consequences of breach of policy
Use of Information, Communication, and Technology (ICT)
resources is a privilege, not a right. The district recognizes that
some personal use of district email, voice mail, and computer
systems - including use during non-work time is acceptable;
however, excessive use or abuse of these privileges (as outlined
in the AUP adopted by the school board) is unacceptable. Abuse
of these privileges may result in one or more of the following
consequences:
• Suspension or cancelation of use or access privileges
• Payments for damages or repairs
• Discipline under appropriate school district policies including
suspension, expulsion, exclusion or termination of employ-
ment, or civil or criminal liability under applicable laws
Data Privacy
• By authorizing use of ICT resources, the District does not relin-
quish control over materials on the systems or contained in
files on the systems. Files stored on school-based computers
and communications via email, Internet browsers, or voice
mail are not private.
• Electronic messages and files stored on school-based comput-
ers may be treated like any other school property. Administra-
tors, faculty, or network personnel may review files and
messages to maintain system integrity and, if necessary, to
ensure that users are acting responsibly.
• School district employees and students should also be aware
that data and other material and files maintained on the
school district system may be subject to review, disclosure, or
discovery. The school district will cooperate fully with local,
state, and federal authorities in any investigation concerning or
related to any illegal activities or activities not in compliance
with school district policies conducted through the school
district system.
• All data on students maintained by the school, school district,
or by persons acting for the school district are private and may
be accessed or shared only with those having an educational
need to know. The only exception is “directory information,”
which has been designated by the district as public informa-
tion unless specifically restricted by the individual. Directory
information includes:
2019-20 School Handbook
ahschools.us/policies
• Name and photo
• Name of school attended
• Date of birth
• Grade in school
• Participation in officially recognized activities and sports
• Awards and honors
• Weight and height of members of an athletic team
• Dates of attendance (enrollment dates)
• Last grade completed
• Date of graduation
• Immunization history
The parent's or guardians' choices will be recorded in the child's
records. Parents or guardians may update a restriction at any
time by updating the 'Information Release' component in the
Student Online Registration.
*Use of Copyrighted Material:
*printed with permission from the University of North Carolina at Chapel Hill
Compliance with federal copyright law is expected of all students,
faculty, and staff at Anoka-Hennepin schools. “Copyright” is legal
protection for creative intellectual works, which is broadly inter-
preted to cover just about any expression of an idea. Text (includ-
ing email and web information), graphics, art, photographs,
music, and software are examples of types of works protected by
copyright. The creator of the work, or sometimes the person who
hired the creator, is the initial copyright owner.
All or part of a copyrighted work may be used only if (a) you have
the copyright owner’s permission, or (b) you qualify for a legal
exception (the most common exception is called “fair use”).
“Use” of a work is defined for copyright purposes as copying,
distributing, making derivative works, publicly displaying, or
publicly performing the work.
Copying, distributing, downloading, and uploading information on
the Internet may infringe the copyright for that information. Even
an innocent, unintentional infringement violates the law. Viola-
tions of copyright law that occur on or using the District’s net-
works or other resources (copiers, computers, etc.) may create
liability for the school district as well as the user. Accordingly,
repeat infringers will have access privileges terminated.
DISTRICT NETWORK HARDWARE
AND SOFTWARE GUIDELINES
Network Electronics
The district's Wide Area Network (WAN) infrastructure, as well as
the building-based Local Area Networks (LANs) have been imple-
mented with performance planning and appropriate security
major parts of the process. Guarantees of an appropriate level
of network efficiency, reliability, and manageability, along with
acceptable use practices and most effective use of resources
are foremost priorities of the Technology Steering Committee.
Modifications to an individual building network infrastructure and
use will almost always affect LAN performance and quite often
will have an impact on the efficiency of the WAN. For this reason,
any additional network electronics including, but not limited to,
switches, routers, and wireless access points are to be pur-
chased, installed, and configured only by Network Services.
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