( c ) Neither the individual who requested the hearing , nor any other person acting on behalf of the individual , may contact Hospital employees or Medical Staff or Advanced Practice Provider Staff members whose names appear on the MEC ’ s witness list or in documents provided pursuant to this Article concerning the subject matter of the hearing , until the Hospital has been notified and has contacted the individuals about their willingness to be interviewed .
( d ) The Hospital will advise the individual who requested the hearing once it has contacted the employees or members and confirmed their willingness to meet . Any employee or member may agree or decline to be interviewed by or on behalf of the individual who requested the hearing . If an employee or member who is on the MEC ’ s witness list agrees to be interviewed pursuant to this provision , counsel for the MEC may be present for the interview .
8 . B . 2 . Witness List : ( a ) The witness list will include a brief summary of the anticipated testimony .
( b ) The witness list of either party may , in the discretion of the presiding officer , be amended at any time during the hearing , provided that notice of the change is given to the other party . If the witness list is amended , the other party may request a postponement if additional time is needed to prepare for the new witness .
8 . B . 3 . Provision of Relevant Information :
( a ) Prior to receiving any confidential documents , the individual requesting the hearing must agree , in writing , that all documents and information will be maintained as confidential and will not be disclosed or used for any purpose outside of the hearing . The individual must also provide a written representation that their counsel and any expert ( s ) have executed Business Associate agreements in connection with any patient Protected Health Information contained in any documents provided .
( b ) Upon receipt of the above agreement and representation , the individual requesting the hearing will be provided with a copy of the following :
( 1 ) copies of , or reasonable access to , all patient medical records referred to in the statement of reasons , at the individual ’ s expense ;
( 2 ) reports of experts relied upon by the MEC ;
( 3 ) copies of relevant minutes ( with portions regarding other physicians and unrelated matters deleted ); and
( 4 ) copies of any other documents relied upon by the MEC .
4877-0873-6192 , v . 3 61