CONFLICT OF INTEREST GUIDELINES( cont’ d.) GUIDELINES FOR RECUSAL
STEP 1 Confirm the conflict of interest
STEP 2 Participation by the interested member 5 at the meeting
The committee chair should confirm the existence of a conflict of interest relevant to the matter under consideration.
The interested member may participate in any part of the meeting that does not involve the conflict of interest situation.
When the matter implicating the conflict of interest is ready for consideration, the committee chair will note that the interested member will be excused from the meeting prior to the group’ s deliberation and decision-making.
Prior to being excused, the interested member may provide information and answer any questions regarding the following:
( i) any factual information for which the interested member is the original source;
( ii) clinical expertise that is relevant to the matter under consideration;
( iii) any policies or procedures that are applicable to the committee or are relevant to the matter under consideration;
( iv) the interested member’ s prior involvement in the review of the matter at hand( for example, an investigating committee member may describe the investigating committee’ s activities and present the investigating committee’ s written report and recommendations to the Medical Executive Committee prior to being excused from the meeting); and
STEP 3 The interested member is excused from the meeting
STEP 4 Record the recusal in the minutes
( v) how the committee has, in the past, managed issues similar or identical to the matter under consideration.
The interested member will then be excused from the meeting( i. e., physically leave the meeting room and / or disconnect from any telephone or other electronic connection) prior to the committee’ s deliberation and decision-making.
The recusal should be documented in the minutes of the committee. The minutes should reflect that the interested member was excused from the meeting prior to deliberation and decision-making.
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“ Interested member” refers to the individual with a potential conflict of interest.
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