ALL PEST MANAGEMENT GROUP STAKEHOLDERS WILL BE :
• invited by the committee to participate and collaborate in specific projects , and other relevant activities , research or other appropriate contributions to the delivery of the RPMS ;
• provided with complete , accurate and meaningful information in a timely manner ;
• given a reasonable time to make key decisions ;
• alerted to potential risks and issues that could impact projects , as they arise ;
• involved in open and honest discussions , without resorting to any misleading assertions ; and
• contribute to the deliver of actions in the workplan where applicable .
Decision making
Where voting is required to reach a decision , a majority vote will be used to reach a decision . A limit of one vote per respective committee member organisation is allowed . For decisions where any committee members are absent , a period of ten ( 10 ) working days will be allowed . If a decision is still not reached , the motion in question will be postponed to the next scheduled meeting . Non-member entities who may be present during decision making , do not have voting rights . Nonmember entity concerns will however be considered by the committee at the time of voting .
Meeting schedule and functions
There will be four ( 4 ) meetings per calendar year . Meetings may be postponed up to four weeks from the date initially set before cancellation must occur , with agenda items carrying over to the next meeting .
There will be a standing list of agenda items at each meeting , which may include opportunities for technical exchange , exposure to new pest issues and research , and specific guest presentations . A guide to the focus of each meeting is provided on the basis of supporting member organisations in aligning organisational activities to those related to the RPMG and RPMS .
Meeting locations will be rotated between Townsville , Bowen , Charters Towers , Ayr and Alpha or Moranbah . The date and location of meetings will be determined at the close of each meeting .
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P9 | RPMS 2020-2025 P9