Quick Source Learning Guides Outlook 2010 Quick Source Guide | Page 4

Conversations & Calendar

Conversations

Scheduling an Appointment

Conversations automatically group messages with the same subject
together. By default, messages are displayed as conversations in
the Inbox. When a new message is received the whole conversation
is moved to
the top of the
View Pane.
To view the
message in a
conversation,
click the
expand arrow .

Turning Conversations Off or On

1. Click on the View tab.
2. Check the Show as Conversations box in the Conversations

group.

3. Select All folders or This folder.
4. Optional: To turn conversation off, clear the Show as

Conversations box in the Conversations group.
Note: To change conversations settings, click the Conversation
Settings button in the Conversations group and select an option
from the resulting menu. Repeat to select additional options.

1. Click the New Appointment button in

the New group.

2. Enter a description for the appointment

in the Subject box.

3. Enter a location for the appointment in the

Location box.
Enter or select a start date and time in the Start time boxes.
Enter or select an end date and time in the End time boxes.
Enter details in the text box.
Optional: To set a reminder for the appointment, click the
arrow on the Reminder box in the Options group and select a
time from the resulting menu.
8. Optional: To make the appointment recur, click the
Recurrence button in the Options group. Select recurrence
options and click the OK button.
9. Click the Save & Close button when you are finished.
Note: To quickly schedule an appointment, click the Calendar
shortcut in the Navigation Pane. Double-click the date and time
you want the appointment to occur on.
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Scheduling a Meeting from a Message

NEW!
!

You can schedule a meeting from a message that will include all
message recipients.
1. In the Inbox, select the message you want to make into a
meeting request.
2. Click the Reply with Meeting button in the Respond group.
3. Enter a location for the meeting in the Location box.
4. Enter or select a start date and time in the Start time boxes.
5. Enter or select an end date and time in the End time boxes.
6. Enter meeting details in the text box.
7. Click the Send button when you are finished.

Ignoring a Conversation

You can remove all messages from a conversation by using the
Ignore feature.
1. Select the conversation or a message in the conversation you
want to ignore.
2. Click the Ignore button in the Delete group.
3. Click the Ignore Conversation button.
Note: To stop ignoring a conversation, select a message from
the deleted conversation in the Deleted Items folder. Click the
Ignore button in the Delete group and Click the Stop Ignoring
Conversation button.

Creating an Additional Calendar

Click the Calendar shortcut in the Navigation Pane.
Click on the Folder tab.
Click the New Calendar button in the New group.
Enter a name for the calendar in the Name box.
Select where you want to place the calendar in the Select
where to place the folder box.
6. Click the OK button.
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Cleaning Up a Conversation

Clean up deletes redundant messages in a conversation.
• To clean up a single conversation, select the conversation.
Click the Clean Up button in the Delete group. Select Clean
Up Conversation from the resulting menu. Click the Clean Up
button.
• To clean up all conversations in a fo lder, select the folder
in the Navigation Pane. Click the Clean Up button in the
Delete group. Select Clean Up Folder or Clean Up Folders
& Subfolders from the resulting menu. Click the Clean Up
button.

Creating a Calendar Group

NEW!
!

Click the Calendar shortcut in the Navigation Pane.
Click the Calendar Groups button.
Select Create New Calendar Group from the resulting menu.
Enter a name for the group in the Type a name for the new
calendar group box.
5. Click the OK button.
6. Select a user to add to the group and click the Group Members
button. (Repeat to add additional users.)
7. Click the OK button.
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Calendar

Scheduling a Meeting

Sending your Calendar in an E-mail

Click the New Meeting button in the New group.
Enter recipient e-mail addresses in the To box.
Enter a description for the meeting in the Subject box.
Enter a location for the meeting in the Location box.
Enter or select a start date and time in the Start time boxes.
Enter or select an end date and time in the End time boxes.
Enter meeting details in the text box.
Click the Send button when you are finished.
Note: To quickly change a meeting to an appointment, click the
Cancel Invitation button in the Attendees group.
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1. Click the Calendar shortcut in the Navigation Pane.
2. Click the E-mail Calendar button in the Share group.
3. Click the arrow on the Calendar box and select the calendar

you want to send from the resulting menu.

4. Click the arrow on the Date Range box and select an option

from the resulting menu.

5. Click the arrow on the Detail box and select an option from

the resulting menu.

6. Click the OK button.
7. Enter recipient e-mail addresses in the To box.
8. Click the Send button.

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