CONTINUED: BEHIND THE DOORS: PROPERTY MANAGEMENT IN NOVEMBER
Exterior grounds
Trim trees: Prune trees and shrubs, removing any dead or unstable branches that could pose a hazard during winter storms. Pest control: Seal any exterior cracks or gaps in the foundation, walls, or around utility entry points to prevent rodents and other pests from seeking warmth indoors. Prepare for snow and ice removal: Secure contracts with a snow removal service if your area expects significant snowfall, or ensure you have the necessary equipment and supplies, such as shovels and de-icer. Following the steps above can help ensure your properties are ready for rental and provide safe luxurious affordable lodging.
Tenant communication and safety Proactive communication
Send winterization reminders: Issue a notice to tenants outlining their responsibilities, such as reminding them to disconnect hoses and report any maintenance issues promptly. Share safety tips: Provide information on winterrelated safety, including how to use space heaters properly, prevent cooking fires during the holidays, and what to do in case of a power outage. Establish emergency protocols: Communicate your emergency contact information and procedures for reporting issues like heating failures or burst pipes.
Business and strategic planning in property management
Strategic goal-setting: Conduct team meetings in late fall or early winter to review the past year ' s performance and create a roadmap for the next one. Market analysis: Use this period to analyze market trends and align individual and company goals.
Year-end preparation
Review budgets: Assess your property ' s financial performance throughout the year to identify areas for improvement. Adjust your maintenance and operations budgets for the coming winter months. Analyze performance: Conduct a year-end review of your property management strategy, solicit tenant feedback, and prepare to address any issues in the new year. Financial review: With many annual leases and contracts ending, this is a natural time to review financial performance and adjust strategies.
Essential safety checks
Test safety alarms: Test all smoke detectors and carbon monoxide( CO) alarms, and replace batteries as needed. These devices are especially critical during the winter months when heating systems are in constant use. Review emergency kits: Remind tenants to check their personal emergency supplies, including nonperishable food, water, and batteries.
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