• Students cannot attempt to send email from another person ’ s account or attempt to impersonate another student ’ s email address .
• Students cannot forward spam , jokes , images , executable files , or viruses . Doing so will cause a loss of internet and email privileges .
• Students cannot send inappropriate links , images , or executable files .
Student Google websites :
Secondary ( grades 6 through 12 ) students are provided access to Google Sites through the Anoka-Hennepin Apps system to promote effective communication and collaboration . District provided student websites are a privilege and district guidelines regarding the use of student created websites must be followed . Student created websites must be used for educational purposes only . Students can , upon graduation , transfer their Google Sites from their AHApps account to a personal account . Contact your technology teacher for instructions on how to transfer your digital portfolios .
Acceptable use of student created Google Sites includes :
• Google Sites used to communicate with a teacher regarding assignments , class projects , and class activities .
• Google Sites between students should be used to facilitate collaboration , planning , and research for school-related projects and activities .
• Google Sites are not confidential or private and can be read by teachers or district personnel .
Student created Google Sites should not include personal information including : addresses , birth dates , phone numbers , or personal identifiers .
Unacceptable use of student Google Sites includes :
• Google Sites that contain libelous , defamatory , threatening , offensive , racist , or obscene remarks .
• Google Sites with inappropriate links , images , or executable files .
• Google Sites for non-educational uses . Electronic Transmission of Educational Data
When records containing educational records or private data are transmitted electronically , either by using email or an FTP site , staff are expected to protect the privacy of the data by password protecting the record or file . Staff are also expected to ensure records are sent only to individuals with a right to said records .
Telecommunications System
The district maintains a telecommunications system that has these features / capabilities :
• A phone in every classroom . To ensure our students are not interrupted during class time , this phone is accessed from within the district system only . Callers from outside the district cannot dial the classroom directly .
• Teachers / staff who do not have actual office space are assigned “ phantom ” phone numbers that can be programmed to ring any phone in the district . To ensure students are not interrupted during learning time , staff with phantom numbers should program their phone number to ring in the classroom only during nonstudent-contact times , such as a prep hour or before / after school is in session .
• Voice mail box for all staff members .
Staff are required to :
• Check voice mail daily .
• Return calls within 2 working days .
• Delete messages after listening to them .
• Record a greeting that includes , “ If you need immediate assistance , please press zero .” This is mandatory because that “ zero out ” also directs 911 calls to the office in an emergency situation .
• Record your name to ensure callers know that they have reached the correct voice mail box .
Use of Automated Calling System :
• Only the superintendent or a designee are authorized to make all-District calls .
• Only principals are authorized to make all-school calls except in emergency situations .
• Messages to specific groups within a school must be authorized by the principal .
• Overuse of the automated calling system ( more than once a week ) should be avoided except when needed for emergency messages .
• Messages related to district closure , including cancelation of after-school activities , or emergency situations must be authorized through the Communications and Public Relations Department to ensure a consistent message is being sent .
ENERGY MANAGEMENT
The District strives to reduce our environmental footprint by pursuing energy conservation efforts and practices . Staff and students attend instructional sessions regarding energy
conservation best practices .
These guidelines are in place with regards to computers and monitors :
• All computers are to be powered off at the end of the day .
• Power management features are enabled on each computer .
POLICY / GUIDELINES LOGISTICS :
• Adoption : Committee , Superintendent , School Board
• Distribution : On paper and via the District website to staff ; to students and parents / guardians in the Elementary Handbook and Secondary Handbook and on the district website ; electronically on the district Internet Information Server .
• Revision : The Technology Steering Committee will periodically review and maintain these guidelines . Requests for guideline amendments should be forwarded to the Chief Technology and Information Officer for consideration by the committee .
Policy 712.0 : Video Surveillance on School Grounds and in School Buildings
I . PURPOSE
Maintaining the health , welfare , and safety of students , staff and visitors while on school district property as well as the protection of school district property are important functions of the school district . The School Board recognizes that video / electronic
2022-23 School Handbook ahschools . us / policies 55