3 . Sign up
4 . What next ?
3 . Sign up
To sign up for these benefits you will need to complete a few bits of documentation . This is all done online to make things easier and more convenient for you . You will need to go to : Sign me up for Benefits .
On this page you will be able to click in to complete an order form , a service contract and a direct debit . If you have chosen to offer Group Life Assurance , you will also be able to submit your application online here . If you are offering the Cycle to Work scheme and / or Child Care Vouchers , you will additionally be required to complete a form or contract for each of the providers to start things off .
You will also need to download the data template that we require you to complete to load your employees on to the system . You do not need to send this to us but we will require the completed version to be ready for the walkthrough .
4 . What next ?
2 weeks before launch we will contact you to arrange a walkthrough of the system and go through the very few administrative tasks that you will have to do .
The handover / walkthrough will be an online session where our engineers will show you the system , briefly go through the benefits you have chosen to offer ( these are more or less self-explanatory on the portal ) and finally they will upload the employee data that you will have prepared for us .
This will also be the basis for one of the only real tasks that exist for the administrator which is to update the system with joiners and leavers . This is done by uploading the employee data sheet with amended information , but we will show you where and how to do that .
Finally , you can download our Benefit Choices document which you can send to your employees to explain the advantages of the benefits on offer and we have also added a quick guide to update the joiners / leavers for future reference .
Once we receive your completed paperwork we will acknowledge receipt and confirm the expected launch date , as well as next steps .
Benefits will be launched on 1st of the month ( or the first working day after if it falls on a weekend or Bank Holiday ), subject to a 4 week build time . This means that it could take up to 8 weeks from receipt of order to launch .
During the build time we may be in contact with you if we require further information but this would be unusual .
The most important task for the administrator will be to approve the benefit deduction report and initially set these up in the payroll . Once set , the administrator will not be contacted unless there are any changes , this could be a new selection or a joiner etc . If there are any changes on a set date , which you will have specified on your initial order form , but normally around 5 days before the payroll close , we will send a report with that month ’ s changed deductions to the administrator . The administrator will then have to confirm back to us if they are happy with the figures and once that is done we will send on the report to the benefit supplier .
The benefit supplier will send you a monthly invoice .
17