Title : Patient Right to Request an Amendment Page 5 of 6 Number : RENOWN . CCD . 740 Effective : 8 / 16 / 2017
2 ) The partial amendment may not be made without the patient ’ s permission .
3 ) If permission is granted , then the record will be amended / corrected in the manner as outlined in the ‘ Acceptance of the Amendment ’ section of this policy .
d . Renown will permit the individual to submit to the organization a written statement disagreeing with the denial of all or part of a requested amendment and the basis of such disagreement .
e . Renown will prepare a written rebuttal to the individual ’ s statement of disagreement . Whenever such a rebuttal is prepared , Renown will provide a copy to the individual who submitted the statement of disagreement .
f . Renown will , as appropriate , identify the record of PHI in the designated record set that is the subject of the disputed amendment and append or otherwise link the individuals request for an amendment , Renown ’ s denial of the request , the individual ’ s statement of disagreement , if any , and Renown ’ s rebuttal , if any , to the designated record set .
6 . Future Disclosures
a . If a statement of disagreement has been submitted by the individual , Renown will include the material appended , or at the election of Renown , an accurate summary of any such information , with any subsequent disclosure of the PHI to which the disagreement relates .
b . If the individual has not submitted a written statement of disagreement , Renown must include the individual ’ s request for amendment and its denial , or an accurate summary of such information , with any subsequent disclosure of the PHI only if the individual has requested such action .
c . When a subsequent disclosure as described above is made using a standard transaction and the standard transaction or code set does not permit the additional material to be included with the disclosure , Renown may separately transmit the material required to the recipient of the standard transaction .
d . If Renown is informed by another Covered Entity of an amendment to an individual ’ s PHI , Renown will amend the PHI in appropriate designated record sets as provided in this policy .
e . Renown will retain all documentation associated with requests for amendments ( and the associated determinations ) for the longer of :
1 ) Six ( 6 ) years from the date of its creation ; or 2 ) The last effective date of the relevant documents . f . All such documentation shall be maintained by Renown ’ s Privacy Officer and in