Title : Patient Right to Request an Amendment Page 2 of 6 Number : RENOWN . CCD . 740 Effective : 8 / 16 / 2017
covered entity uses to make decisions about individuals , and includes health care provider ’ s medical records , billing records , health plan ’ s enrollment , payment , claims adjudication , and case or medical management record systems . Research records or results maintained in a designated record set are accessible to research participants unless one of HIPAA ’ s exceptions applies .
3 . Protected Health Information ( PHI ) – For the purpose of this policy , is defined as any individually identifiable health information collected or stored by a facility . Individually identifiable health information includes demographic information and any information that relates to past , present or future physical or mental condition of an individual and billing records . PHI does not include education records covered by the Family Educational Rights and Privacy Act ( FERPA ); Employment records by a Covered Entity in its role as an employer ; and regarding a person who has been deceased more than 50 years .
4 . Workforce Member – Employees , volunteers , trainees , medical staff , residents and other persons whose conduct , in the performance of work for a Renown Health , is under the direct control of Renown , whether or not they are paid by Renown .
Procedure : 1 . All written Request for an Amendment shall be mailed to HIM , Mail Code 012 .
2 . Upon receipt of a written request for amendment a . HIM will send the patient written confirmation of receipt of the Request for an
Amendment .
b . Renown shall act on the individual ’ s request no later than sixty ( 60 ) days after receipt of the request .
c . Renown may extend the time for action by no more than thirty ( 30 ) days . If the thirty ( 30 ) day extension is required , this organization must provide the individual with a written statement , within the sixty ( 60 ) day period , denoting the reasons for the delay and the date by which this organization will complete its action on the request .
d . Renown may have only one such thirty ( 30 ) day extension . 3 . Renown may accept or deny the amendment in whole or in part ;
a . Determinations of whether to accept or deny the request for the amendment will be made after consultation with the treating physician and / or author of the entry requested to be amended , evaluation of the individual ’ s request , and to the extent appropriate , other health professionals familiar with the patient ’ s course of treatment .
b . HIM will send the Request for an Amendment to the appropriate Provider and a timeframe by which the Provider must respond back to HIM .