ARTICLE VIII – GRANTS-IN-AID, RECRUITMENT AND BOOSTER CLUBS
Section 1.
GRANTS-IN-AID
A. An athletic grant-in-aid may be awarded to any student-athlete in recognition of his / her athletic ability provided the studentathlete is admitted to the institution as a regular student. It shall be limited to a maximum of: 1. Tuition and Fees 2. Room and Board 3. Required course-related books and up to $ 250 in course required supplies per academic year, provided such course supplies are required by all students in the course and specified in the institutions catalog or course syllabus. 4. Transportation costs one time per academic year to and from the college by direct route.
B.
Responsibility for the observance of the rules contained herein shall be upon the institution. This responsibility includes the acts of outside individuals or organizations when performed with the knowledge of any member of the administrative or athletic staff of the institution. Student-athletes receiving a grant-in-aid will be required to certify, as a condition of eligibility for athletic participation, that they have not participated in any violation of these rules.
C. Grants-in-Aid shall be administered by the institution through the office, department, or division which administers financial funds for enrolled students.
D. Written notice of the terms of the original Grant-in-Aid for that academic year shall be given to a student-athlete and electronically submitted to the NJCAA National Office no later than the 15th calendar day from the beginning of classes in the first term the student-athlete is receiving aid. Special permission from the NJCAA National Office must be obtained for any student-athlete being awarded athletic aid after this 15 day window. The written agreement of the Grant-in-Aid shall be in affect for one full academic year. If the Grant-in-Aid becomes vacant, it may be awarded to a different individual at the start of the next full term. The Grant-in-Aid is subject to the provisions of the contract. Renewal of the Grant-in-Aid must be given in writing as soon as eligibility is determined.
E. The following practices are prohibited with grants-in-aid: 1. Permitting a student-athlete to receive assistance, in cash or in kind, which is not administered by the institution, or which does not fall within the permissible limits of a grant-in-aid as set forth in Section 1 above; but the foregoing shall not prohibit assistance from anyone on whom the student-athlete is naturally or legally dependent. 2. Permitting a member of a student-athlete ' s family to receive assistance, in cash or in kind. 3. Cancellation or modification of a grant-in-aid during the period of its effectiveness because of injury or good or bad athletic performance. 4. Permitting student-athletes to engage in employment for which they receive greater compensation, or in which they are not required to work as hard as others in similar employment or which is otherwise not legitimate employment.
F. Cancellation of a grant-in-aid is permitted: 1. If the student-athlete becomes ineligible for participation in athletics because of academic and / or disciplinary reasons; or 2. For misconduct( unrelated to athletic ability) found by the person or body in charge of general discipline at the institution, after following the same procedures as in other disciplinary matters, to be serious enough to warrant permanent suspension or dismissal from the athletic program; or 3. If the student-athlete voluntarily withdraws from a sport prior to the institution’ s first competition in that sport; or 4. Graduation G. Annual awards for a cumulative reasonable value not exceeding $ 500.00. H. Permitting NJCAA institutions to institute an " adopt a player program " under the following conditions: 1. Approval of the college administration. 2. Utilizing the occasional family meal. 3. The program is administered by the institution. 4. No monetary transactions may transpire from the " parent " to the adoptive student-athlete( i. e. loans, co-signing, long distance telephone calls, tickets). 5. No trips involving excessive mileage and / or expense. 6. No free tickets paid for by " parent ". 7. Athletic personnel may be involved in the coordination of the adoptive program, but may not be an adoptive parent.
I.
Within the NJCAA, an athletic scholarship recipient shall be defined as an individual who is receiving institutional financial aid that is countable against the total number of allowable NJCAA scholarships by sport established by the NJCAA in Article V, Section 20.
An“ Athletic Scholarship” is defined as any financial assistance awarded to the student-athlete, from any source, because of his / her athletic capabilities and is considered to be counter under Article V, Section 20. The Letter of Intent / Scholarship Agreement Form shall be prescribed by the NJCAA and shall be in effect for one( 1) academic year. An“ academic year” is defined as August 1 st to July 31 st of the following year.
Definition of“ Administered”: The financial assistance awarded to a student-athlete, regardless of source( e. g. college, booster club, foundation, civic groups, private citizen, etc.) must be officially recorded in and disbursed by the college’ s office of financial aid and business office.
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