waiver credit amount has been estimated at 25% of the total
estimated FPL CIAC (contribution-in-aid-of-construction)
cost to install the underground system.
Revenue generated or costs related to potential
Town-owned broadband infrastructure
improvements are not considered in this opinion of
cost. This is because the Town has not yet formally
decided whether or not they will proceed with the
installation of a broadband infrastructure network.
The opinion of cost to construct a broadband
network and the projected revenues vary widely
across the various options that exist. While these
improvements may be constructed concurrently with
the undergrounding program, any costs related to
this effort are not included in the undergrounding
program because this is considered an investment
into improving broadband service to the community
and is not a “like-for-like” replacement of what
already exists in an aerial configuration within
the Town. Once the results of the broadband RFI
are known, appropriate costs and revenues can be
included in the Conceptual Opinion of Probable
Cost for the program.
4 | CHAPTER ONE
Expected cost variations may occur throughout the life of
the program based on market conditions, labor and material
price fluctuations, and other factors. Kimley-Horn has no
control over the cost of labor, materials, equipment, or over
the Contractor’s methods of determining prices or over
competitive bidding or market conditions. Opinions of
probable costs provided herein are based on the information
known to Kimley-Horn at this time and represent only
Kimley-Horn’s judgment as a design professional familiar with
the construction industry. Kimley-Horn cannot and does not
guarantee that proposals, bids, or actual construction costs
will not vary from its opinions of probable costs.
Project Delivery Method Recommendation
The Town’s undergrounding program is a very large and
complex infrastructure program that will be implemented
in a phased manner over the next eight to ten years. In
developing recommendations for project delivery methods
for each of those phases, the risks to schedule, level of
service expectations, and cost must be carefully considered.
If any single phase falters in any of those three areas of risk,
the remaining phases of the program will be detrimentally
affected. For this reason, the project delivery method must
balance those risks while yielding the highest probability of
project success.
This master plan recommends that the Construction Manager
at Risk (CMAR) method of project delivery be used because
it yields the highest probability of success for delivering the
various phases of the Town’s Undergrounding Program.
This is a method that is approved for use under the Town’s
procurement code and the Town staff has a history of success
delivering large, complicated infrastructure projects under
this method.
Public Outreach Program Recommendations
The Undergrounding project in the Town of Palm Beach will
incorporate a communications plan to ensure that residents
are informed on the process, the safeguards, benefits and costs.
The community outreach program is a critical part of the
public education and transparency efforts for the program. The
outreach program creates a link between the engineering team,
Town staff, elected leaders, the Undergrounding Task Force
(UUTF), utility owners, Town residents and the media. The
program will engage and communicate with the com munity
through presentations, print and electronic media, public
meetings, and with surrogates/ambassadors.
Information and communications to the community should
be made through a variety of mediums and be performed in a
manner that is most suitable for the intended audience.
For broad based messaging and project updates, the following
methods should be employed:
y y Project website
y y Project Facebook page/Twitter postings
y y Newsletter (electronic and printed direct mailers)
y y Email blasts
y y Public meetings
y y Media releases
y y Communications hotline (telephone)
For messaging related to communicating how the project and
individual phases may impact a particular resident or business
owner, the communication should be tailored to the specific
situation. These situations include communicating information
related to specific design and construction activities that
specifically affect the individual resident or business owner.
The following methods should be employed to communicate
with individuals during the design and construction phases:
y y Direct email, telephone, and/or direct mailings
y y Neighborhood meetings
y y Individual meetings with residents/business owners
Consistent messaging should occur throughout the duration
of the program to keep the community informed about the
various stages of the process, the progress that is being made,
and the goals and milestones that are being achieved.
TOWN OF PALM BEACH