Company
Name of the Company.
Detailed report of the irregularity
When did the irregularity occur?
Has the irregularity just happened once or is it still occurring?
Which individual or individuals are responsible for the irregularity?
Can anybody else provide information on this irregularity?
Who?
How did you find out about this irregularity?
This procedure may also be included in the Group Company’s Intranet.
The Inquiry Committee must be informed of any reports received through other channels.
Reports shall initially be studied by the Inquiry Committee and then passed on to the Group Chairman, who
shall ultimately decide, together with the Inquiry Committee, whether they should be dismissed or investigated
further.
If a report is investigated, then the Inquiry Committee, which may also take part in the process if it sees fit,
shall be informed as to any progress made, the conclusions of the investigation and any corrective action
taken.
The Inquiry Committee will keep a record of all Reported acts of misconduct, their status and corrective
actions, and will inform the Board of Directors on an appropriately regular basis according to the latter’s
ordinary schedule of meetings.
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