Office relocation guide
Team meetings
We recommend that you set up a project team, ensuring that you include people with relevant skills
– this may include a Project Manager, someone with creative skills (for conceiving the design and
fit-out), an IT and telecoms expert, a financial planner and an administrator.
Set up regular meetings with your team to discuss progress, budget and time considerations
The Project Manager should break down all tasks and delegate work to those with the most
suitable skills
Budget considerations
You will need to agree a ballpark budget with Senior Management for the proposed move; bearing
in mind the size and location of the property you are hoping to move into and all other associated
costs.
You will then need to estimate all of the costs of the project in detail, seeing if they fit within your
budget, and if there is room for negotiation:
Deposit
Rent, rates and service charge on new property
Legal, insurance, consultant fees
Administration costs (new letterheads, address stationary, marketing material)
Removal costs
Building costs
Design and fit-out costs
Equipment costs (furniture, IT and telecoms)
Staff relocation costs
Commercial Property – Industrial Units, Office Space to Rent
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