NWTC Virtual Student Organization Handbook Fall 2020 | Page 16

ALL ITEMS ON THE CHECKLIST BELOW NEED TO BE SUBMITTED AT LEAST
TWO WEEKS PRIOR TO EVENT TRAVEL.
Make tentative transportation reservations. (Advisors are required to make all
hotel, vehicle, and/or bus arrangements.)
Complete a Transportation Form. (Please see page 35)
Complete items required by rental agency (i.e.-Lamer’s-signing and returning
contract, Enterprise-faxing copies of driver’s license and any other requirements the
rental agency requires).
Have all participants complete and sign an Acknowledgement of Risk/Acceptance
of Responsibility Agreement and Release Form.
Complete the Field Trip Participation Form. Make sure all participants provide
emergency contact information. (TIP: keep a master electronic copy to be used for
the whole year.)
If using an NWTC fleet vehicle, rental, or transporting any other students, or renting a
vehicle which requires a student to drive, complete a Student Vehicle Use Form for
each driver. Please try to limit driver verification’s due to cost of driver verifications.
(Please see pages 36-37)
Review student travel code of conduct rules with participants prior to departure,
including punishment for violations.
Return transportation form, acknowledgement of risk forms, field trip participation
form, and vehicle use form to the Student Involvement Office.
16