NWTC Virtual Student Organization Handbook Fall 2020 | Page 11

• An original bill must be submitted with the student organization check request
form. If the original bill is not available, the vendor must be contacted for a
bill/invoice to be paid.
• Check requests from the student organization account will be made on the Student
Organization Check Request form available here.
• Checks are printed Thursday afternoons, therefore, all student organization
check requests, must be submitted by noon on Tuesday. ALL checks will be
mailed on Friday, with the exception of faculty/staff reimbursement thru payroll.
Checks are no longer be picked up on Friday.
• Faculty/staff will need to submit their reimbursement through Concur.
• An Expenditure Detail Report allows you to view your club accounts transactions
in detail. Please ask Student Involvement or Finance to run a report if you’d like
one.
• Cash raised from fundraisers should NOT be used as a loan. Instead, funds should
be deposited into the club account and a petty cash or check request should be
completed for reimbursement.
Student Organization Event & Advertising Guidelines
For the purpose of maintaining a proper college atmosphere and for regulating student
organization activities, the following guidelines have been established.
Approval for Events:
Due to COVID-19, student organization are refrained from holding any on-campus events. for
ALL OFF-CAMPUS EVENTS must be approved by the Student Involvement Office by
completing and submitting a campus event form on the Student Involvement webpage, and also
on the Hub at least one week prior to the event.
• Non-students participating in club events and activities must complete the
Acknowledgement of Risk form. Form must include the date of the event, the name of
the event and be signed and dated. Clubs must hang on to the forms for the duration of
the academic year.
• Club advisors must be aware of what clubs are involved in and familiar with all club
activities.
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