NWTC Virtual Student Organization Handbook Fall 2020 | Page 10

Deposits • When accepting a check as payment for any student organization event, the check must be made out to NWTC - student organization name and number, not an individual. Please ensure check specifies the student organization account the money needs to be deposited into. • Submit currency grouped by like denominations. • Finance requires that the student organization deposit form is completed electronically so sales tax is automatically calculated. See a screen shot of Student Organization Deposit form on the next page. A receipt will be issued at the time of the deposit. • All revenue MUST be deposited into club account within 48 hours of collection. Funds raised from fundraisers cannot be used as a loan and must be deposited. • Checks returned for insufficient funds are the responsibility of the club and will be covered by the respective club funds. The college will not cover NSF checks collected due to a club function. • The Student Organization Deposit form is available by clicking here: Student Organization Deposit Form. Payments/Expenditures • Verifying club balance click on My Computer, Network Drives, select (S) Drive. Click on Customer_Report, VP_Student. Select Club, click on Club Expenditures (current month) to see report that shows your daily balance. • ALL reimbursements will be made via check request. Petty cash is not being issued during this time. Staff/faculty will be reimbursed using Concur. For assistance in navigating Concur, please contact Lisa Barta at [email protected] or Mandy Rooni at [email protected]. • An itemized receipt must be received for any reimbursement. All receipts must be legible. An itemized receipt includes date, time, company name, and listing of each item purchased. Avoid personal purchases on receipt. Expense statements should be submitted within 30 days of purchase. • Club expenses can be placed on Student Involvement credit card. 10