The EPG delivery management is not complicated: once it has been agreed on one or more producers, the group identifies the referents for these producers, who will take care of collecting orders, to communicate them to the producers on time and to arrange the delivery of the products. To prevent this workload falls on only a few people, many groups provide a shift system of referrals; others have so many providers do not leave out anyone, everyone is referring to a producer. Orders can be collected during the meetings or by telephone; more often groups use the e-mail, while some GAS even manage orders online, for example by using special software free download at: http:// www. progettoe3g. org.
Of course, the producers need some time to pack products, then there will be specific deadlines within which to carry out orders. Some producers have the possibility to deliver products in a place mutually agreed, for others it is necessary that the representatives go to withdraw the product. In the case where there are fresh products and easily perishable products( e. g. meat and dairy products) EPGs should have on hand a refrigerator in which stock them awaiting distribution.
For payments groups can organize basically in two ways: especially for orders that maybe you do infrequently and are therefore consistent entity, the managers can take in advance money when ordering. What usually happens instead is that the reference pays the products in advance, and then receives money at the moment of the delivery from those who ordered the products. To simplify these payment transactions and rest, counts and lack of small change, which is likely especially in large groups with many producers to create chaos and take a long time to other activities, members can take a simple piece handwritten or even better a excel file type that calculates the difference between all amounts that each member / representative should give / receive to / from the " central cash register " in order to reduce everything to a single pass of money to or from the cash register.
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