LMSS Guide to Committee Positions LMSS Guide to Committee | Page 8

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11. Be responsible for any other such duties
as the Trustees may decide.
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10. Be the custodian of the Secretary’s
Jacket.
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9. Ensure that correspondence, minutes of
Meetings, and records of Society business are
properly archived and prepared for his or her
successor in the Secretary’s Minute Book;
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8. Bring to the attention of the Society, any
decisions made or actions taken by the Full
Committee, or the Board of Trustees;
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7. Assist the President in all administrative
duties;
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6. Maintain the Society’s full list of all Student
Members, Honorary Life Members, Honorary
Presidents, Honorary Life Presidents, and
previous Officers of the Society, and their
respective contact details and information,
with assistance from the other Officers of the
Society;
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5. Manage the general correspondence
of the Society, with assistance from the other
Officers of the Society;
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4. Arrange the booking of venues for
Meetings of the Society, the Full Committee,
and the Board of Trustees;
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3. Prepare and circulate agendas for
Meetings of the Full Committee and the Board
of Trustees;
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2. Take and archive the minutes of all
Meetings of the Society, of the Full Committee
and of the Meetings of the Board of Trustees;
- Organise meetings for the society &
committee
- Take minutes for meetings of the society,
committee and trustees
- Organise the agendas for committee
meetings
- Liaise between the LMSS Trustees
- Arrange venues for society, committee
and trustee meetings
- Maintain lists of LMSS members, honorary
life members, honorary life presidents and
previous LMSS officers
- Ciculate society decisions between the
trustees and committee
- Look after the Secretary’s jacket and
minute book
- Write in the Secretary’s Book
- General LMSS Committee Duties
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1. Convene the Meetings of the Society and
of the Full Committee;
Your jobs will also include:
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What the LMSS Constitution says:
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The Secretary organises the
LMSS, sorting bookings, venues,
correspondence, administration,
and recording what goes on!
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LMSS Secretary is ran for
at Hustings with the big
reveal at LMSS AGM
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LMSS treasurer
LMSS secretary
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The Treasurer is basically the accountant for the society,
invoices, sponsorships, banking & paying for everything!
What the LMSS Constitution says:
1. Be the sole custodian of all Society finances;
The Treasurer runs at
Hustings with the big
reveal at LMSS AGM
2. Keep the full written accounts of the Society at all times
and liaise with the Society’s accountants in the form of
Auditors of the Society in accordance with Article 18. They
shall cooperate punctually and diligently in any accounting
request made of them by the Treasurer;
3. Keep records of all invoices and receipts for audit
purposes consistent with the principles of good accounting
governance;
4. Present Financial Reports to the Full Committee at
Meetings at the request of the Full Committee, or the Board of
T rustees, including the annual ‘Budget’, which is presented to
the Full Committee no later than the 31st October each year;
5. Present an Annual Financial Report (AFR) and a Certified
Balance Sheet to the Society at the Annual General Meeting
(AGM), which will be signed by the President, who will
subsequently present it to the Board of Trustees;
6. In the absence of the President, carry out his or her duties;
7. Be entitled to request a budget of expenditure from all
other Society account holders;
8. Manage all Society business relating to Charity or
Company status, and its associated laws and administration,
including the renewal of any and all trademarks with the
Intellectual Property Office;
9. Ensure that the legal documents of the Society are
maintained and archived for his or her successor, and shall
record a written log of his or her time in office in the Treasurer’s
Book;
10. Be the custodian of the Treasurer’s Jacket, the
Treasurer’s Helmet, and the Society’s Leopard Skin in
conjunction with Article 22;
11. Set the Student Membership fee, the subscription fee
for any and all Alumni Associates and Honorary Life Members
including their optional donations where appropriate, and
shall set and provide a ‘block grant’ to all Society sports
teams and associated societies (where appropriate) at the
beginning of each term of office;
12. Be responsible for any other such duties as the Trustees
may decide.
Your jobs will also include:
- Manage the bank accounts
- Record, approve & pay
invoices
- Budget for events
- Keep a record of the accounts
- Keep a record of invoices and
payments
- Organise Sponsorships
- Liaise with society accountants
- Present accounts to the
trustees and at AGM
- Manage the charity and
companies side of the LMSS
- Work with other committee
members on the finances of
events
- Look after the Leopard skin,
Treasurers Helmet and jacket
- Manage and recruit for the
Alumni Fund with the History &
Alumni Sec
- Write in the Treasurers Book
- General LMSS Committee Duties