time & attendance
to take action if necessary,
without having to spend time
monitoring and analysing the
hours worked.
Alongside the day-to-day
management of sickness
and absence, businesses
are also able to integrate HR
systems, which could allow
employees to complete
activities such as booking
holidays, access employee
handbooks and picking up
extra shifts. Employees who
work across several sites, who may not
have fixed hours, would be able to work
at different sites without having to print
new passes or generate codes, and can
also guarantee that their hours would be
logged correctly and sent directly to the
administrative team within the business.
Through the use of digital sign-
in kiosks, systems can be altered by
employers and security to ensure that
not every everyone has 24/7 access,
as they may have had with traditional
keys, also then preventing access to
specific areas that could hold sensitive
information or be dangerous for
employees to enter without supervision.
This means that if emergency access
is required outside of working hours,
sign-in systems can ensure that the
workplace remains secure while
providing the required access to
those with correct permissions. These
systems are able to assist health and
safety officers, during working hours,
by providing up-to-date and accurate
information on those who are in the
building, which they could access from a
separate device to save time collecting
or printing documents in potential
emergencies.
Integration in the workplace
There are many methods in which
companies can use to enable their
employees to clock-in and gain access to
their workspace, with different devices
integrated into their kiosk. These can
include:
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PIN number pad
ID tag scanner
Facial recognition – this can analyse
facial features to grant access
Iris recognition – this uses identifying
features within the iris
Retina recognition – this uses the
patterns of veins at the back of the
eye
Fingerprint recognition – this
recognises the finger pattern
Finger vein recognition scanner
Although some companies may not
need to use biometrics for employee
sign-in and may find that ID cards and
personal pins are secure enough, some
companies may need a multi-layered
approach to providing a strong security
system. But this is often dependant on
the business and projected security
breaches. Through using bimodal
systems to combine two methods,
these systems can be used by many
different industries, such as within the
construction industry, where workers
may often have damaged or cut
fingers from day-to-day work, making a
fingerprint method of access counter
intuitive.
Through using the finger vein scanner
alongside another method such as a tag
scanner or iris recognition, systems are
able to capture and match biometric
traits more successfully, making
businesses more accurate and secure.
By combining biometrics with a personal
pin number, businesses can ensure a
high level of security as a
first instance of entering
any premises, then using a
simple fingerprint scanner
internally for access to
stock control or security
rooms. These kiosk
solutions can combine
room booking software
with employee sign-ins,
to ensure that meeting
rooms are not double
booked, and are able to see which staff
members are in which rooms once
they’ve clocked in that day.
Using clock-in kiosk solutions can
help businesses combat time theft. This
occurs when employees are paid for
time when they were not at work, or for
work that they didn’t do, which costs
employers thousands of pounds every
year. Traditional clock-in methods such
as a personal PIN or physical sign-in
sheets can make it easier for employees
to claim for these hours, in ways such as:
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Rounding up or down the minutes/
hours or paper time sheets
Friends clocking in for each other
by borrowing key cards or forging
signatures
Forgetting to swipe cards in order to
avoid hours being tracked
Resolving problems
Digital clock-in kiosks can combat these
issues, ensuring businesses can ensure
the information that’s being recorded
is accurate, by utilising cameras within
the kiosk for facial recognition or with
other built-in biometric methods. Using
biometric data is created around unique
identifying characteristics and are nearly
impossible to forge, which provides
ideal protection from any hackers or
unwanted intruders, as well as being
able to remove data quickly and easily to
follow all data protection laws in case the
employee moves on. Biometric data also
means that employees will always be
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